Section 5: Investigation and Reporting of Accidents and Incidents

1. General Information

1.1.    Accident and incident investigation and reporting promote accident prevention by detecting the causes of accidents.  This allows steps to be taken to remove the causes and eliminate future accidents, thus, reducing the number and severity of occupational illnesses and injuries.

1.2.    Accident investigation and reporting also helps to reduce worker compensation, public liability, and property damage insurance premiums.

2. Accident and Incident Investigation

2.1.    An accident or incident resulting in an injury or illness, fatality, environmental release, damage to property or equipment, or a “near miss” must be reported and investigated.  The following categories are recognized by GSK.

A.    Near Miss - An event or occurrence that had or has a high probability of compromising the safety or health of employees

B.    Incident - An event that interrupts operations or damages property or equipment

C.    First Aid Case (FAC)

D.    Recordable Injury or Illness

E.    Lost Workday Case (LWC)

NOTE:  Categories C through E above are defined in the OSHA publication A Brief Guide to Recordkeeping - Requirements for Occupational Injuries and Illnesses.  This publication can be obtained from the Department of Labor of the state in which the site is located.

2.2.    Environmental Health and Safety and the GSK project manager must be notified immediately of any fatalities, serious injuries or illnesses, and significant property damage.  EHS will lead the investigation of any of these events on GSK property.

2.3.    The contractor or designee responsible for the area or trade involved in the accident or injury will conduct investigations of events not deemed serious and significant injuries or property damage.  A GSK representative will participate if deemed appropriate by GSK.

2.4.    Investigation will begin promptly after the accident or incident.  The contractor must report accidents that result in fatalities and/or three or more injuries requiring over-night hospitalization within eight (8) hours of occurrence to State's Department of Labor.

2.5.    All accidents or incidents will be documented on an Accident and Adverse Event Reporting form (GSK-SA-01) or on the GSK Environmental Health and Safety intranet website.  The report must be submitted within 24 hours of the occurrence of the accident or incident to the project manager as well as the GSK Environmental Health and Safety Incident Investigator.

2.6.    The investigation and report must be made immediately; however, distribution of the report will not be made until similar investigations and reports required by the applicable agencies are complete.

2.7.    GSK may take photographs in conjunction with investigations of accidents involving serious personal injury, non-project personnel injuries, substantial property damage, and equipment or material failure. 

2.8.    Information provided to the media is the responsibility of GSK Public Affairs.  Do not give information to the media without written approval from GSK.

3. Reporting Safety Performance

3.1.    If requested by GSK, contractors who work on GSK premises will submit a Contractor Safety Performance Report or Contractor Qualification Questionnaire to the GSK representative. 

3.2.    The report will contain the following information

A.    The contractor’s written Environmental Health and Safety Program

B.    The contractor’s safety program administration plan

C.    The Experience Modification Rating (EMR) for the firm

D.    The total number of incidents that occurred on the job during the reporting period

E.    The total number of recordable injuries or illnesses (recorded on the OSHA 300 Log) that occurred on the job during the reporting period

G.    The total number of injuries or illnesses resulting in a lost workday case that occurred on the job during the reporting period

 

Section 6: Safety Orientation and Training

1. General Information

1.1.    This section establishes basic training and instruction activities to ensure that employees are trained in hazard recognition and are informed of their responsibilities in carrying out their assignments in an efficient and accident-free manner.

1.2.    The provisions in this section will also help employees comply with specific OSHA, state, and local safety requirements, as well as the requirements of this safety manual.

1.3.    It is the contractor’s responsibility to provide training in a language that their employees can understand.

1.4.    The contractor’s supervisor must instruct employees on the safest way to perform each task of the work assignment prior to starting work.

2. Safety Meetings, Records, and Minutes

2.1.    Contractors should hold regularly scheduled safety meetings and require attendance by employees.

2.2.    Accident prevention should have a prominent place on the agenda, and the meeting records should state the specific items discussed.

2.3.    Each supervisor should hold safety and environmental training meetings in their work area with their on-site staff, and review specific procedures pertinent to the staff’s activity.  This meeting provides an opportunity to point out hazardous conditions or unsafe work practices, and discuss safety and environmental rules and regulations, safe working procedures, analysis of accidents, and potential hazards.

2.4.    Records and minutes of safety meetings are encouraged, including recording attendees and subjects covered. 

2.5.    The contractor’s safety manager will attend meetings with GSK personnel as required.  Items of discussion will include coordination of safety activities, training, problems, accidents, and accident/injury status.

3. Personal Contacts

Supervisors should periodically call to the attention of employees under their direction pertinent safety and environmental items relative to the work.  This instruction is an extremely valuable training technique, and a continuing indication of management’s commitment to safety.

4. Specific Instruction

4.1.    Contractors are required to provide regular and continuing training for their employees, including all training required by applicable regulations.  They will also monitor the training activities of subcontractors and others under their direction.

4.2.    The following are examples, but not a complete list, of the areas of training required.

A.     Recognizing and avoiding unsafe conditions and acts, specific regulations applicable to the work environment and the safe handling and use of poisons, caustics, and harmful substances when the employee is exposed to or required to handle or use them  (Refer to Section 9, Hazard Communication Program for additional information.)

B.     The potential dangers of exposure to harmful plants or animals, how to avoid injury, and the first-aid procedures to be used in the event of injury

C.     Awareness of potential hazards, personal hygiene, and personal protective measures

D.     Handling and use of flammable gases, liquids, or toxic materials, if applicable to work

E.     Entering a confined or enclosed space, the hazards involved, the necessary precautions, and the use of protective and emergency equipment required, if applicable to the work

F.     Environmental training as described in Section 15

G.     Hazard recognition, emergency procedures, and the use of tools and equipment

H.     Electrical safety and lockout/tagging

I.       Handling and use of fire extinguishers

J.       Ladder safety and fall protection

K.     DOT hazardous materials training, if applicable to their work

L.     Using a respirator, if applicable to the work

M.     Working in a roadway, if applicable to the work

N.     The proper method of flagging, if applicable to the work (This training must be documented and include selection of proper clothing and equipment.)

O.     The proper method of giving signals for operators of cranes, backhoes, and helicopters, if applicable to the work (This training must be documented.)

5. Promotional Material

5.1.    OSHA safety requirements and additional safety promotional material must be posted.

5.2.    Contractors using temporary offices should make use of bulletin boards to post safety requirements.  Other postings are as required by OSHA.

6. Job Hazard Analysis

6.1.    Job hazard analysis is the process of carefully studying and recording each step of a job to identify existing and potential safety and health hazards, then evaluating the hazards to determine the best way to perform the job while avoiding the hazards.  Working safely reduces costs resulting from employee injuries and worker compensation.

6.2.    If required by OSHA or requested by GSK, contractors must conduct a careful study and record each step of the job being assigned to each employee.  The purpose of this study is to identify existing or potential safety and health hazards and to determine the safest way to perform the job by eliminating or significantly reducing and controlling any hazards.  The study will focus on identifying the following:

·         potential hazardous tasks or conditions

·         toxic or hazardous materials

·         hazard control methods

·         personal protective equipment and training procedures required to perform each task, duty, or work assignment safely

6.3.    Contractors may be required to develop guidelines and controls to implement a job hazard analysis program that enables their management and employees to anticipate hazards that may cause injuries, near misses, or death and to take corrective action.  This allows everyone to anticipate what tools, safety equipment, and procedures they will need to do a job.

7. Orientation and Refresher Training

7.1.    Contractors must instruct newly employed, promoted, or transferred personnel in the safety practices required by their assignments.  Employees must receive GSK EHS orientation prior to starting work.

7.2.    Initial safety orientation for new employees must include a discussion of the basic safety and environmental regulations at the site.  The initial orientation must be performed by GSK or certain pre-approved contractors, and must be documented.

7.3.    Employees are required to attend safety orientation before going unescorted into the work area.

7.4.    Other specific, identified training requirements must be met in addition to this safety orientation before employees are permitted to perform work.  This procedure does not supersede vendor requirements.

7.5.    The following exception applies.  Contract employees may work on a site for a maximum of six consecutive calendar days within one calendar year without safety orientation if they comply with the following requirements.

A.     They are escorted at all times and supervised by either a GSK employee or an approved contractor who has attended the Contractor Safety Training class and who is responsible for the work and competent to address safety issues specific to the work area.

B.     They follow applicable safety requirements specified for performing the work.

7.6.    The safety orientation is site-specific; therefore attendance at a separate orientation is required for work performed at each GSK site.

7.7.    Environmental Health and Safety must approve safety orientation conducted by contractors.

7.8.    Contractors are required to understand and comply with each safety requirement.  Refresher training is required every two years for construction and toolbox contractors.

8. Safety Sticker Requirement

8.1.    Safety stickers will be issued to contractors after they have attended contractor safety orientation.  Each sticker indicates the site for which it is valid. 

8.2.    Contractors must have a valid, site-specific safety sticker in their possession when on a work site.  The sticker must be readily visible or available.

8.3.    Training is required every two years.  The sticker indicates the calendar year during which the safety orientation was attended.

8.4.    Contractors must attend a safety orientation course as refresher training before a new sticker is issued.

9. Documentation Requirements

9.1.    At the conclusion of the orientation, contractors will receive a handbook titled Safety Guidelines for Contract Employees Working on GlaxoSmithKline Premises. 

9.2.    The last section of the handbook has a tear-out sheet.  Contractors are required to complete the form on this sheet and give it to the instructor.

10. Contractor Self-Certification

10.1.  Contractors may orient their employees and issue safety stickers on behalf of GSK if they comply with the following requirements.

A.     The contractor has an instructor authorized by the site safety organization who is a member of the contractor’s staff assigned to work at that site.

B.     The contractor submits their safety record to the site safety organization for consideration.

C.     The orientation program is evaluated and approved in writing annually by the site safety organization.

10.2.  Upon approval by the site safety organization, GSK will provide copies of the GlaxoSmithKline safety handbook and site-specific stickers for the contractor’s use.

10.3.  Contractors must document training and provide records to GSK as requested.

10.4.  A current list of orientation attendees will be maintained by GSK, and the list will be the authority for answering questions regarding employee training.

 

Section 7: Inspection and Auditing

1. Inspection and Audit Program

1.1.    If requested by GSK, contractors will establish an inspection and audit program to help eliminate unsafe practices by their employees, establish a hazard-free workplace, and protect the environment. 

1.2.    The inspection and audit program reaffirms the contractor’s responsibility for the actions of their employees as originally assigned under the General Duty Clause Provision of the Occupational Safety and Health Act of 1970 (revised).  The exercise of these responsibilities by contractors is an effective deterrent to accidents arising from unsafe acts or conditions.

2. Inspection and Auditing Procedures

2.1.    Control of workplace safety is achieved only when each contractor fulfills contractual and statutory responsibilities by implementing practical steps to maintain safe, healthy, and environmentally sound work practices and conditions.

2.2.    Contractors are responsible for conducting continuous monitoring of their operations to ensure that they are aware of the probable sources of potential injury, illness, or loss due to unsafe acts or conditions.

2.3.    Contractors must continually monitor and audit the performance of subcontractors and their supervisors.  Contractors must notify subcontractors if unsafe practices are observed. 

2.4.    Contractors must appropriately plan the procedures to be followed for each operation.  Personnel chosen to perform a planned operation must be trained in all aspects of the procedure, including emergency actions to be taken in the event of a mishap.

2.5.    In addition to inspections conducted by the contractor, GSK representatives such as insurers or site safety personnel may conduct inspections and audits.  Contract activities are also subject to periodic inspection by OSHA compliance officers.  Contractors shall respond in writing to GSK on actions taken on all safety audit findings.

2.6.    If OSHA compliance officers visit a GSK site, they will be escorted by the GSK representative.  The appropriate contractors will then be notified so that an opening conference may be conducted.  If the inspection is to occur on GSK property, GSK will organize the inspection in accordance with OSHA regulations.  Contractors must forward copies of OSHA inspection reports and citations received by the contractor to GSK.  The contractor must post citations as required by OSHA.

2.7.    Contractors must notify GSK in writing of the existence of hazardous conditions, property, or equipment in work areas that are not under the contractor’s control.  It is the contractor’s responsibility to take necessary precautions against injury until such hazards are removed.

2.8.    The contractor’s equipment must be used, inspected, and maintained as directed by this manual, the manufacturer’s instructions, and by applicable federal and state safety, health, and environmental regulations.  If a conflict exists, the more stringent requirement takes precedence.

 

Section 8: OSHA Regulations

1. General Information

1.1.    Contractors must know and understand their responsibility for compliance with OSHA regulations, and should have a copy of the applicable OSHA standards.

1.2.    Preventing accidents is the primary reason contractors must comply with OSHA standards.  Avoiding a citation or financial penalty is also a benefit to the contractor.

2. OSHA Publications

2.1.    OSHA Part 1926 - This portion of OSHA is applicable specifically to construction work.  A helpful publication for job supervisors is Construction Industry OSHA Safety & Health Standards (OSHA 2202), which is a digest of basic applicable standards.

2.2.    OSHA Part 1910 - Areas of safety not dealt with in the Construction Standards (Part 1926) may be covered in the General Industry portion of OSHA Part 1910.

3. OSHA Regulations

3.1.    Contractors must know, understand, and comply with the Occupational Safety and Health Act of 1970 as it pertains to their work responsibility.  This act is administered by the US Department of Labor in conjunction with various state OSHA (or OSHA-approved) programs.

3.2.    The General Duty Clause states that each employer “shall furnish to each of his/her employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm to his/her employees.”

3.3.    OSHA Poster - Part 1903 of OSHA requires posting the “Safety and Health Protection on the Job” poster in a prominent location.  The poster briefly states the intent and coverage of OSHA.  Failure to post this document is a citable offense.

3.4.    Recordkeeping requirements include OSHA Form 300, Log of Occupational Injuries and Illnesses and the First Report of Injury Form.

3.5.    The contractor must report fatality cases and accidents in which three or more people are hospitalized over-night in one incident to OSHA within eight (8) hours of the occurrence as required by law.

3.6.    Copies of the Occupational Safety and Health Act of 1970 and related information on state plans, standards, education, and training programs may be obtained from the Department of Labor in the state where the site is located.

3.7.    Should the OSHA regulations not address a specific procedure or hazard, contractors are still responsible for their employees' general safety.  A contractor’s failure to accept this responsibility can still be cited by OSHA under the General Duty clause.

 

Section 9: Hazard Communication Program

1. General Information

1.1.    Contractors must establish and maintain a written, comprehensive hazard communication program that complies with applicable state law and includes:

A.     A list of hazardous materials in the workplace

B.     Material safety data sheets (MSDS)

C.     Provisions for container labeling

D.     An employee training program

1.2.    Hazard communication programs may differ between sites, areas, and departments at GSK facilities.  Contact the GSK representative or the site safety organization for specific hazard communication concerns relevant to the location and department.  (Refer to Appendix C for a list of telephone contact numbers for GSK sites.)

1.3.    Refer to the DOT Emergency Response Guidebook for information about hazardous material spills.

2. Hazardous Materials List

2.1.    Contractors must prepare a hazardous materials list before the materials arrive on site.

2.2.    The hazardous materials list must contain:

A.     The chemical name or the common name used on the MSDS or container label

B.     The quantity usually stored on site in the following ranges:

1.     Class A for quantities of less than 55 gallons or 500 pounds

2.     Class B for quantities between 55 and 550 gallons or 500 and 5,000 pounds

3.     Class C for quantities between 550 and 5,500 gallons or 5,000 and 50,000 pounds

4.     Class D for quantities greater than 5,500 gallons or 50,000 pounds

C.     The area where the hazardous material is stored and to what extent it may be stored at altered temperature or pressure

2.3.    The hazardous materials list must be prepared for each work area and updated within 30 days of the addition or removal of a hazardous material, or when the quantity stored changes enough for it to be listed in a different class.  The entire hazardous materials list must be updated at least annually.

2.4.    Contractors may be requested to submit electronic or hard copies of the hazardous materials list and material safety data sheets to the GSK representative before the hazardous materials are brought on site.

2.5.    The GSK representative will forward a copy of the list to the site safety organization, which will retain one copy for their files and hold the second copy for the local fire department.

2.6.    Upon receiving and forwarding this information, GSK does not imply acceptance of responsibility or guarantee completeness or accuracy of contractor submittals.

2.7.    The use of hazardous materials in a GSK facility requires consultation with the site safety organization.

2.8.    Hazardous materials may not be stored on site without written consent from the site safety organization.

3. Material Safety Data Sheets

3.1.    Contractors must maintain the most current material safety data sheets provided by manufacturers and distributors of the material.  If the contractor does not receive an MSDS from the manufacturer or distributor, the contractor should submit a written request for one.  As a general guideline, an MSDS dated three years earlier than the submission date should not be submitted to GSK without verification that it is the latest version of the document.

3.2.    Beyond the identity information, the MSDS must provide information in the areas required by OSHA in 1910.1200(g)(2).

3.3.    A copy of each MSDS must be maintained at the work site.  The copy must be easily accessible to contractors, employees, and GSK personnel.

4. Container Labels

4.1.    Contractors must ensure that labels on incoming containers are not removed or defaced, and that containers are clearly marked.

4.2.    Each container must be labeled, logged, or marked with the identity of the hazardous chemical it contains, and it must show appropriate hazard warnings for employee protection.  The hazard warning can be messages, words, pictures, or symbols used to convey the hazard.  Labels must be legible, in English (plus any other language required), prominently displayed, and meet OSHA and DOT requirements.

5. Hazard Communications

5.1.    Contractors must have a means of informing employees of the hazardous materials associated with the work they perform, and communicating information on hazards in the GSK facilities at which they are working.

5.2.    Contractors must train employees to recognize and avoid hazards and train them in the use of personal protective equipment to be used when working with hazardous materials.

5.3.    Employee Information and Training

A.     Contractors must establish a training and information program for employees potentially exposed to hazardous materials in their work area at the time of initial assignment, and whenever a new hazard is introduced to their work area.  The discussion topics must include at a minimum:

1.     Existence of the hazard communication standard and its requirements

2.     Operations in the work area where hazardous materials are present

3.     Where the contractor will keep the written hazard evaluation procedures, communications program, hazardous materials list, and the required MSDSs

B.     Training must comply with OSHA standards and, at a minimum, focus on the following:

1.     How the hazard communication program is implemented on site, how to read and interpret information on labels and MSDSs, and how employees can obtain and use the available hazard information

2.     Hazards of the materials in the workplace

3.     Measures employees can take to protect themselves from hazards

4.     Specific procedures put into effect by the contractor to provide protection, such as work practices and using personal protective equipment

5.     Methods and observations, such as appearance or smell, workers can use to detect the presence of a hazardous material to which they may be exposed

C.     Where necessary, GSK will provide training on the unique hazards that contractors may encounter in GSK facilities.

D.     For further information, contractors not familiar with the applicable State's hazard communication program are encouraged to contact the Department of Labor in the State where the site is located.

E.     Contractors must report to the GSK representative any illness or injury known or suspected to be associated with hazardous material use or potential exposure while on GSK premises.

5.4.    Hazardous Materials

A.     Contractors are responsible for the safe use, storage, transportation, and disposal, in accordance with applicable laws, of chemicals or hazardous materials used in the performance of their work.

B.     Contractors must have available for GSK a list of chemicals or materials used in the performance of their work and a copy of the MSDS for each material.  The receipt of the list or MSDS by GSK does not relieve the contractor from requiring employees and other persons performing work to assume responsibility for the safe use, storage, and disposal of hazardous materials.

C.     Contractors must require their suppliers, agents, and employees of other persons performing work to use an approved substitute chemical or material in the place of a chemical or material that GSK requests not be used for the work.

D.     Chemicals or materials brought on site by employees and other persons performing work must bear a label stating the identity of the chemical or material, hazards associated with it, and the name of responsible party bringing the chemical or material onto the site.

E.     Waste resulting from the work must be properly disposed of by the responsible contractor in accordance with local, State and Federal regulations.  If uncertain about proper waste disposal, contact the GSK environmental organization.  Do not dispose of waste in site dumpsters.

F.     Hazardous materials, pollutants, and contaminants encountered or generated from soils or facilities in place prior to commencement of work, or from portions of the contract already completed by other contractors, are the responsibility of GSK.  These will be disposed of as directed by EHS in accordance with applicable laws.  The contractor must immediately notify GSK if hazardous substances, pollutants, and contaminants are encountered at the work site.

G.     Contractors are required to keep accurate records of the types and quantities of waste, including hazardous waste, and the facilities in which the wastes are treated, incinerated, or disposed.  The contractor must provide GSK with copies of these records.  Liquids (including muddy water) or chemicals should not be pumped or allowed to flow into a sewer.  Do not clean equipment or change lubrication or pneumatic fluids in areas that are not equipped with spill contaminant and control facilities.

 

Section 10: Alcohol and Drug Abuse

1. Alcohol and Drug Abuse Policy

1.1.    Contractors must develop and enforce a policy that prohibits the possession, distribution, promotion, manufacture, sale, use, and abuse of illegal drugs, drug paraphernalia, controlled substances, and alcoholic beverages by employees while on GSK premises.  Contractors must comply with the Drug Free Workplace Act of 1988.

1.2.    Contractors must require and fund drug testing and alcohol screening as outlined in paragraphs 2 and 3.  Contract employees are prohibited from reporting to the premises under the influence of alcohol or drugs which affect their working ability or safety, including but not limited to their alertness and coordination.

1.3.    The policy applies to all contractors, contractor’s management, and employees.  GSK may take legally permissible steps as necessary or appropriate to enforce compliance with this policy.

1.4.    Employees may possess a prescription medication in its original container to be administered only to the person for whom it is prescribed. 

2. Drug Testing

2.1.    GlaxoSmithKline requires the following regarding drug testing.

A.     Contractors must have a program that includes pre-employment drug testing.

B.     The GSK representative may request additional drug testing for work with exposure to high risk.

2.2.    When drug testing is conducted, contractors must require that each employee produce a urine sample to be tested at a minimum for marijuana metabolites (cannabinoids), cocaine metabolites, opiate metabolites, phencyclidine, and amphetamines.

2.3.    At a minimum, contractors must comply with the DOT Procedures for Transportation Workplace Drug Testing Programs as specified in 49 CFR Part 40.  Contractors may assign more stringent screening or confirmation values at their discretion except when regulated by applicable state or federal laws.

2.4.    Testing methods must conform to applicable state laws, and results must be reviewed by a licensed physician with knowledge of substance abuse disorders.

2.5.    Certification in the form of the test results or a letter from the laboratory performing the testing must be available to GSK upon request prior to the employee’s orientation.  Contractors will retain the certification in their files.  The GSK project manager may request the certification for archiving with the contract files.

2.6.    GlaxoSmithKline has the right to request that the contractor perform additional testing under the following circumstances.

A.     Accidents or Safety Violations

Following an occupational injury requiring treatment by a physician, an accident or incident involving safety rule violation, damage to equipment or property, careless acts, or in instances where the accident or incident was due to a failure to wear prescribed protective equipment while working on GSK premises

B.     Reasonable Suspicion of Illegal Drug Use

When reasonable suspicion exists that an employee exhibits signs of intoxication, drug influence, or other behavior causing a prudent and reasonable person to have concern for the safety of the employee, other employees, or the public

C.     Suspicious Incidents and Occurrences

When there is suspicion (based on demonstrable information such as an unusual number of post-accident positive test results, incidents of theft, lost productivity, unexplained personal behavior or other facts) that specific employees or other designated work groups (including but not limited to entire crews, work sites, shifts, or sensitive job classifications) are under the influence of drugs.

D.     Discovery of Illegal Drugs or Drug Paraphernalia

Where an employee is found to be in possession of illegal drugs or drug paraphernalia, or when these items are found in an area controlled or used exclusively by employees

E.     Random Testing

Includes employees in positions where unsafe work behavior, performance, or error in judgment caused by drug abuse may affect the safety of operations or the well being of the employee, other employees, or the public

2.7.    Clarification of Drug Testing Requirements

A.     If an employee has been tested previously and the results were confirmed to be negative, he/she will be allowed to return to another GSK project by submitting a copy of the previous test.  The test must have been performed within the last year and a copy of the test must be submitted for each project.  The test results pertain to the individual and are acceptable if an individual changes companies.

B.     Individuals who may be on site for a limited time (maximum of six continuous work days) may be allowed to work without drug testing if they are escorted by a GSK employee or approved contractor.

3. Alcohol Screening

3.1.    If the contractor has just cause to believe an employee is abusing alcohol, the employee must be evaluated and a urine or blood screening test must be performed if necessary.

3.2.    An employee is considered “under the influence” by meeting the legal definition based on blood alcohol content, or if he/she is unable to perform his/her job in an acceptable manner because of impaired judgment or physical abilities following the use of alcohol.

4. Consequences

4.1.    An employee who produces a confirmed positive drug test after MRO review or is determined to be under the influence of alcohol will be prohibited from working at or entering GSK facilities.

4.2.    Employees may be barred from GSK premises for the following:

A.     Refusing to submit to a search or inspection, urine, drug, or blood test when requested by the contractor

B.     Degrading, diluting, switching, altering, or tampering with a test sample

C.     Using, manufacturing, distributing, or dispensing illegal drugs while on the premise

4.3.    Security will be immediately informed of the name of any person that is barred or removed from GSK premises for violation of the alcohol and drug abuse policy.

5. Enforcement

5.1.    Contractors will remove employees from the premises if they appear on the premises while under the influence of alcohol or drugs.

5.2.    Contractors must obtain appropriate permission so that employees entering, departing, or on the premises will, upon the contractor’s request, undergo a search of their person, locker, desk, or any property under their control for illegal drugs.  This includes the employee’s personal effects and automobile if it is located on the premises.  Such searches may be conducted when there is a reasonable basis to suspect that the employee’s work performance or on-the-job behavior may have been affected by drug use or that the employee has sold, purchased, used, or possessed illegal drugs on the premises.

 

Section 11: Security Program

1. General Information

1.1.    Contractors must establish a security program and coordinate their security actions with the GSK site security organization.

1.2.    GlaxoSmithKline is not responsible for lost or stolen property at its facilities.

2. Use of GlaxoSmithKline Facilities

2.1.    GlaxoSmithKline facilities are not to be used by contractors, contract employees, subcontractors, vendors, or suppliers without prior authorization.  Violation of this policy may result in immediate removal from GSK premises.

2.2.    Use only designated roads, gates, and doors for entry or exit.

2.3.    Park in designated areas only.

A.     Security reserves the right to tow vehicles that are parked in areas other than those assigned.  Vehicle damage, towing, and storage charges are the vehicle owner’s responsibility.

B.     Vehicles parked or operated on site are subject to search without prior notice.  Failure to allow a search may result in the vehicle and employee being barred from GSK premises.

2.4.    Reckless or irresponsible vehicle or machinery operations may result in immediate removal from GSK premises.

2.5.    The GSK representative determines normal working hours for the contract.

2.6.    Visitors must be escorted while on GSK premises.

3. Harassment

Harassment, including sexual harassment, will not be tolerated.  Violation of this policy may result in immediate removal from GSK premises.

4. Contractor Identification Badges

4.1.    Contractors must wear a GSK identification badge in plain sight while on the premises.  Personnel without a proper badge will be questioned regarding their presence and may be asked to leave the premises.  Do not enter or attempt to enter GSK facilities without proper authorization and identification.

4.2.    Visitors to GSK facilities will be admitted through a security post, where they will sign in and be issued a visitor pass.  The contractor is to provide visitors with any required personal protective equipment before they enter a work area.  Visitors must follow the same procedure as other personnel when entering or exiting the work area through a designated security post.

4.3.    Visitors must be escorted at all times.

4.4.    Dismissal of an employee from the premises requires that the contractor’s supervisor escort the employee to the designated exit; obtain the dismissed person's GSK identification badge, documents, keys, and equipment; ensure that the person immediately leave GSK premises; and notify the GSK representative.  The supervisor will note the termination date and time and immediately return the dismissed employee’s identification badge or sticker to security.

4.5     The contractor is responsible for collecting and returning all GSK badges at the end of work, the resignation or termination of an employee, or when requested by GSK.

5. Deliveries

5.1.    Unless waived by the GSK site security organization, delivery drivers for contractors, subcontractors, vendors, and suppliers must report to a designated security post upon arrival at the work area.  A security officer will clear entry to the work area through the GSK representative or the appropriate contractor.

5.2.    The driver will sign-in, receive a visitor pass, and be directed to the appropriate area for receiving and unloading.  Upon completion of the delivery, the driver must return to the same gate entered, sign out, and leave the visitor pass with the security officer.  Drivers must remain in the delivery or receiving dock area until they are ready to leave the site.

6. Site Security

GlaxoSmithKline provides security at existing facilities 24 hours per day, seven days per week.  This service does not, however, relieve contractors of their contractual duties, obligations, and responsibilities to ensure that their trailers, vans, vehicles, equipment, tools, and storage areas are properly secured at the end of each workday.

7. Contractor Responsibilities

7.1.    Contractors will provide or direct the following as appropriate:

A.     Designated parking areas for employees

B.     A method of identification, such as hard hat decals or a company uniform

C.     Security personnel for construction entrance roads and non-work periods

D.     Perimeter security fencing for sites not maintained by GSK

E.     Site lighting for night security

F.     A site access plan for approval by GSK security

7.2.    Contractors are responsible for any additional field office security beyond that provided by GSK.

A.     If additional security measures are instituted, advise GSK of installed audible or visible alarm devices.

B.     Complete the ID Badge/Access Card Request form (available from the site security organization) for issuance of identification badges.

C.     Provide a list of supervisory personnel (name, address, and telephone number) who will be available during non-work periods to assist in the event of a security breach or other problem.

D.     Advise employees, subcontractors, and suppliers of site speed limits and security measures.

E.     Provide identification of equipment and machinery by either paint scheme, ID tag, or contractor name painted in a prominent location.

F.     Disable and store motorized machinery during non-work hours to prevent unauthorized operation.

G.     Provide proof of required insurance for vehicles to be used on site upon request, prior to vehicle use.

7.3.    Employees are responsible for:

A.     Safe operation of vehicles while on site and when leaving the site

B.     Locking or securing personal vehicles against theft

NOTE:  GlaxoSmithKline does not assume responsibility for damage, fire, or theft to a contractor’s vehicle.

C.     Parking in designated areas only

D.     Displaying an identification badge while on site

E.     Ensuring the security of personal tools and equipment

F.     Reporting accidents or incidents to the contractor’s management and to GSK site security

8. Security for Contractors Working Inside Occupied Facilities

8.1.    A GSK identification badge and site/building specific access approval is required for complementary workers to enter a GSK facility.  Complementary workers issued a GSK identification badge may be issued a temporary paper badge when not in possession of their GSK identification badge.

8.2.    Non-badged supervisory and trade personnel must provide picture identification in order to obtain a visitor’s badge to gain escorted interior building access.  At the discretion of the GSK representative, non-badged complementary workers may be required to obtain an ID badge.

8.3.    Any individual working on campus for more that 10 days is required to be processed for a hard badge.  The only exception to this rule is selected trade workers.  It is permissible for selected trade workers to work on site beyond 10 days if they are under escort at all times by a badged employee.  All other complementary workers (includes Contingent Worker, Outsource Function and Professional Services) who will be working at GlaxoSmithKline in excess of 10 days, must successfully pass a criminal background and identity check.

8.4.    It is the responsibility of the Complementary Worker’s Manager to initiate the process for a hard badge and Site Security to coordinate this request prior to issuance of a hard badge. A three step process is required to initiate a background check:

Step 1: The complementary worker must visit www.applicationstation.net and electronically submit the requested information to Certiphi Inc. (a third party supplier retained by GSK to conduct the background check).  The code word "GSKCWRT" is required.

Step 2: The GSK manager must complete the RTP Security Badge Issuance Request Form Badge Issuance Request Form and electronically forward to Taneka Dunston.

Step 3: After both steps 1 and 2 are completed, Site Security will approve for processing the background check. Please note that the background application will not be submitted to Certiphi until Step 1 and Step 2 have beencompleted.

8.5.    In normal circumstances, the results of the background check will be available within 3 business days.  GSK managers are encouraged to submit the background check request before site placement.  Please note that a fee per applicant will be charged to the cost center.

8.6     SPECIAL NOTICE TO GSK MANAGERS: GSK will no longer perform background checks regarding education, reference checking or verification of employer.  It is your responsibility to ensure that the agency you are using has vetted the complementary worker.  In order to ensure that high quality individuals are assigned to GSK to fulfill our complementary workforce needs, it is anticipated that the agency will conduct a background check on a complementary worker prior to placement at GSK.  We would expect, at a minimum, the following checks have occurred:

§         Verification of Education Background

§         2 Professional References

§         Verification of last 3 employers over previous 5 years. Any gaps in employment for more than 6 months would also have been investigated.

8.7.    Once Site Security has received the results, the complementary worker will be assigned a WORKR identification number, and granted computer access, if the respective manager has given approval.

8.8     The complementary worker's manager will be notified to call and schedule an ID badge          appointment, once all forms have been received. It is emphasized that for non-regular workers to have operating infrastructure support services, i.e. computer and telephone utilization, on their start date, it will be necessary for Site Security to have received the completed background application form prior to the start date. If you would like for your applicant to have computer access, and you did not check the computer access request box on the background form, you can make this request at GSK IT Services Catalog.

8.9     Card access may be granted to employees who have completed the background investigation process.  The complementary worker's manager will initiate this process by accessing the Card Access Request Form from the Site Security web page and gaining the signature of the signing authority for the building or area you wish to grant access to.

8.10   Issuance of a temporary badge does not imply that the employee has passed the security background check.  The GSK representative will be notified when an individual does not pass the background check and arrangements will be made to remove the individual from GSK premises.

8.11   When a complementary worker needs additional access, to change access, or to designate a new GSK representative, the current GSK representative will complete the Card Access Request Form found on the Site Security web page.

8.12   After receiving an ID badge and card access, complementary workers are required to sign in at the start of work and sign out at the end of the shift at the appropriate security post for the facility IF their present manager mandates this practice.

8.13   If a complementary worker assignment changes (i.e. contact, building access, access times, change of company, etc.), the RTP Security Badge Issuance Request form needs to be updated and forwarded by the GSK manager electronically to Taneka Dunston. These changes do not apply to requests for access to certain designated areas. See Card access for more information.

9. Firearms

Firearms, including concealed handguns and other weapons, are prohibited on GSK premises regardless of permit.  This includes firearms stored in vehicles while parked on GSK’s premises.

 

Section 12: Safety Procedures and Permits

1. General Information

1.1.    Sections 13 through 35 of this manual contain specific, technical safety procedures to be followed by contractors and their employees.

1.2.    The technical safety procedures are not intended to be “all inclusive.” If certain provisions of these safety procedures are less stringent than applicable federal, state, or local statutory safety regulations, the statutory regulations take precedence.  Where GSK standards are more stringent than federal, state, or local regulations, the more stringent standards take precedence.

2. Safety Procedures

2.1.    The safety procedures in Sections 13 through 35 apply to all contractors unless otherwise noted.  Contractors and their employees are responsible for familiarizing themselves with applicable site-specific procedures such as the permit to work procedure.  (Refer to the Appendix B, References, for additional information.)

2.2.    Contractors must review these procedures with the GSK representative to determine which procedures are applicable to the contract.

2.3.    Contractors and employees must review the applicable safety procedures described in these sections to determine their roles and responsibilities as they relate to the work.

2.4.    GlaxoSmithKline and contractors will enforce the provisions of these safety procedures.

2.5.    Contractors are responsible for administering and controlling the activities of the work area.  Where work is to be performed within existing GSK facilities or structures, the GSK representative and the site safety organizations reserve the right to assume the responsibility for administration and permitting, which will be determined on a case-by-case basis.

3. Site Procedures and Permits

3.1.    GSK facilities have specific site procedures, permit requirements, medical clearance and surveillance requirements with which contractors must fully comply.  Examples include, but are not limited to the following: permit to work, hazardous energy control, hot work permit, excavation permit, confined space permit, crane use notification, hazardous roof access permit, respiratory clearance, and hearing conservation.  These site-specific requirements and the requirements in this manual must be met, with the most stringent requirements taking precedence.  Contact the GSK representative for site-specific requirements, and contact Maintenance & Operations for permits.

3.2.    Permits are required for certain work activities, including the following:

A.     Construction and demolition

B.      Hot work

C.      Excavation and trenching

D.     Lockout/Tagout and high voltage electrical work

E.      Hazardous exhaust ventilation

F.     Confined space entry

G.     Life safety systems

H.     Roof access and Hazardous roof access

I.      Line break and tapping pressurized lines

J.      Asbestos, lead or radiation work

K.     Paint, aerosols, dust, vapors or gasses use or generation

L.      Cranes or heavy lift equipment

To do work on GSK property that includes or impacts any of the examples given, obtain a Permit to Work by contacting the Maintenance and Operations building supervisor or calling 5-4444 internally or (919)-315-4444.  Examples of permits required to be completed are given in this manual in Appendix B, but you must contact Maintenance and Operations for a permit to be issued and work to be authorized.  GSK’s Maintenance and Operations personnel are the only issuers of work permits.

3.3.    Permits must be requested with as much lead time as possible to allow coordination of the various groups involved in the process.  At a minimum, GSK requests the following advance notice for the permits:

·         Permit to Work – 1 Week

·         Lock-out/Tag-out – 2 Days

·         Hot Work Permit – 2 Days

·         Excavation Permit -  2 Days

·         Hazardous Roof Access Permit – 3 Days

·         Confined Space Permit – 3 Days

·         Crane Use Notification – Two Weeks

3.4     In the absence of a permit to work, the contractor will develop, implement, and enforce a site permit procedure if requested by GSK.

4. Waiver of Safety Procedures

4.1.    If working conditions dictate that current safety procedures are inadequate or unusable, the safety procedures defined in this manual may be modified.

4.2.    The modified procedure must conform to the following rules:

A.     It must be specific to an activity, a location and a time period.

B.     It must be proposed on the Safety Procedure Waiver form (GSK-SA-05) and signed by the GSK representative (or individual responsible for the area in which the work is being done) and the contractor’s safety manager.

C.     It must be submitted to GSK Environmental Health & Safety for approval and signature.

 

Section 13: Housekeeping

1. General Information

1.1.    Good housekeeping is mandatory.  Contractors must keep their work area neat, clean, and orderly.

1.2.    If a contractor’s work area is not kept clean, GSK may have the area cleaned and charge the cost to the contractor.  GSK may also stop work until the area has been cleaned.

2. Definitions

2.1.    A barricade is a device used to direct and protect pedestrians and vehicles from a work area.

2.2.    A trash chute is a controlled means of conveying debris from an elevated location to the ground.

3. Housekeeping Procedures

3.1.    Keep work areas, passageways, fire exits, fire lanes, and stairs in and around the buildings and structures clear of debris at all times.

3.2.    Store materials, equipment, and tools in an orderly manner.

3.3.    Keep storage areas and walkways free of dangerous depressions, obstructions, and debris.

3.4.    Clean the work area daily and dispose of debris in dumpsters, or off site in accordance with the environmental requirements of GSK, the EPA, and other regulatory agencies.

3.5.    Dumpsters

A.     Do not allow dumpsters to block fire exits, fire lanes, fire hydrants, or traffic areas (personnel or vehicular).

B.     Keep dumpsters that are not part of a trash chute a minimum of 50 feet from structures.

C.     Barricade the areas around dumpsters that are part of a trash chute.

D.     If dumpsters are used in combination with trash chutes, employees are not allowed inside the barricaded area or dumpster unless trash chute loading locations have a door and lock, which ensures that no material can be placed in the chute while work is being performed inside the barricaded area or dumpster.

 

Section 14: Personal Protective Equipment

1. General Information

1.1.    This section defines the requirements for the use of personal protective equipment to control or eliminate hazards or exposure to illness or injury.

1.2.    Unless otherwise noted, contractors are to provide the required and needed personal protective equipment, medical clearance, and the training described in this section and are responsible for the compliance of their employees.  The contractor’s safety manager will make regular field inspections to verify compliance.

1.3.    The contractor’s designated safety representative will review personal protective equipment to ensure that only equipment complying with OSHA, ANSI, NIOSH, and MSHA regulations or this manual is used.

1.4.    A contract employee who refuses to use the prescribed personal protective equipment or willfully damages this equipment will be subject to the disciplinary procedures outlined in Section 3.

1.5.    Contract employees must be trained on the use, inspection, care, and storage of all personal protective equipment.

2. Definitions

2.1.    A combination hard hat is a hard hat with a welding helmet attached.

2.2.    A lanyard is a rope that is suitable for supporting one person when one end is fastened to a body harness and the other end secured to a substantial object or lifeline.

2.3.    A body harness is comprised of straps that help distribute fall arrest forces over at least the thighs, pelvis, waist, chest, and shoulders and that can be attached to other components of a fall arrest system.

2.4.    Safety shoes or protective footwear is footwear that contains a protective toe box specially designed and manufactured to meet the requirements established in the ANSI – Z41 standard.  However, protective footwear (safety shoes) may also include other types of protection, including metatarsal guards and anti-static protection.

3. Head, Eye, and Face Protection

3.1.    Wearing an approved, non-conductive safety hat is mandatory in construction areas and designated areas at all times.  Refer to ANSI Z89.1, Safety Requirements for Industrial Head Protection, and NIOSH standards.

3.2.    Construction areas and designated areas require eye protection at all times.  Minimum eye protection includes approved safety glasses with side shields or mono-goggles that meet the standards specified in ANSI Z87.1, Practice for Occupational and Educational Eye and Face Protection.  Dark safety glasses are prohibited when working indoors.

3.3.    Eye protection is required by OSHA to protect against flying particles, molten metal, hazardous material, gases, vapors, and light radiation.  Employees must wear appropriate eye and face protection during certain tasks, including but not limited to:

·         Welding, burning, or cutting with torches

·         Using abrasive wheels, grinders, circular saws, or files

·         Chipping concrete, stone, or metal

·         Working with materials subject to scaling, flaking, or chipping

·         Drilling

·         Working under dusty conditions

·         Waterproofing

·         Using powder-actuated or pneumatic tools

·         Working with compressed air or gases

·         Working with chemicals or hazardous materials

·         Using chop saws, chain saws, masonry saws, or similar equipment

·         Working in the immediate area of operations listed above

·         Working in laboratories

4. Respiratory Protection

4.1.    Respiratory protection devices approved by NIOSH must be worn by employees exposed to hazardous concentrations of dust, fumes, mists, gases, smoke, sprays, vapors or other hazards as required by OSHA.

4.2.    A respiratory protection program must be established that includes medical surveillance; training; equipment selection, storage, and maintenance; fitness testing; and recordkeeping.

5. Hearing Protection

5.1.    Approved hearing protection must be worn by employees exposed to noise levels above 85 decibels and in designated areas.  Hearing protection must attenuate noise levels to less than 85 decibels.

5.2.    A hearing conservation program must be established as required by OSHA.

6. Fall Protection

6.1.    Fall protection is required for work performed at certain heights as established by OSHA regulations.  This includes work at heights greater than four feet in general and heights greater than six feet in construction areas.

6.2.    One or a combination of the following fall protection systems can be used on GSK sites:

·         a fall arrest system consisting of a full body harness, shock absorbent lanyard(s), or a self-retracting lifeline that meets OSHA standards  (Certain work that mandates fall protection requires two shock absorbent lanyards.)

·         guardrail systems

·         work platforms with standard guardrails

·         interior and exterior safety nets

6.3.    Body harnesses, shock absorbent lanyards, and self-retracting lifelines, regardless of configuration, must be subjected to a documented monthly inspection by the contractor.  Inspection records are to be maintained by the contractor so that they are available upon request to appropriate GSK representatives.

6.4.    An acceptable method of inspection includes marking for harness and lanyard monthly inspections using the color code shown in Appendix E, Monthly Inspection Color Code Chart.  The tape must be placed around the “D” ring located in the middle of the back on the harness and the shock absorber ends of lanyards.

6.5.    In addition to monthly inspections, the contractor is expected to conduct additional inspections in accordance with regulatory requirements.  According to OSHA standard 1926.502(d)(21), personal fall arrest systems shall be inspected prior to each use for wear, damage, and other deterioration, and defective components shall be removed from service.

7. Footwear

7.1.    Employees must wear shoes or boots.  Sandals, open-toe shoes, and bare feet are prohibited in project and non-public areas.

7.2.    Contractors must ensure that the appropriate protective footwear is worn by employees in areas where safety shoes signs are posted and in areas where workers are exposed to foot injuries due to falling or rolling objects, objects piercing the sole, or where workers’ feet are exposed to electrical hazards.  All personnel in construction and demolition areas are required at all times to wear safety footwear meeting the ANSI Standard Z41-1999 requirements for toe-cap protection.  Appropriate foot protection must be worn for operating tamping equipment and when handling and carrying heavy tools or objects.

8. Hand and Skin Protection

8.1.    Wear appropriate hand protection when handling objects or substances that could cut, burn, injure the hand, or be absorbed into the skin, and when exposed to harmful temperature extremes.

8.2.    Wear fully buttoned lab coats, hairnets, and beard covers in designated areas (available at entries to these areas).  Certain areas require a higher level of protection in the form of coveralls or air suits.  Do not enter these areas without appropriate clearance, training, and protection.

8.3.    Shirts with sleeves must be worn at all times.

8.4.    Shorts are prohibited in project and non-public areas.

9. Welding, Cutting, and Burning

9.1.    Wear a welding helmet with welding hood (combination hard hat) when welding.  Soft caps are prohibited.

9.2.    Face shields or goggles that fit on hard hats must be worn along with approved safety glasses during grinding operations.

9.3.    For overhead work, wear fire-resistant hard hats and fire-retardant shoulder covers.

9.4.    Keep clothing free of oil, grease, and flammable material.  Button collars and cuffs, and turn pant cuffs inside pants.  Pockets must be covered with flaps and buttoned, or removed from the front of vests, shirts, and aprons.

9.5.    Welders and their helpers must wear gloves and proper infrared/ultraviolet eye protection in addition to safety glasses.

9.6.    Workers engaged in oxy-acetylene welding or cutting must wear a welding helmet or safety goggles that are equipped with suitable filter lenses.

9.7.    Workers who are engaged in electric arc welding must use shields or helmets that are equipped with suitable filter lenses that fit on a hard hat.

9.8.    Wear approved safety glasses or goggles under a combination hard hat or welding hood.

9.9.    Do not perform welding, burning, or open flame work on staging suspended by fiber or synthetic rope.

10. Additional Personal Protective Equipment

The contractor must furnish any additional equipment required by unusual circumstances (such as high temperature work or handling corrosive liquids) and not specifically covered in this section.  Use of such must be reviewed with the GSK representative.

11. Safe Lift Program

11.1.  Contractors should have a program that identifies which occupations and activities have routinely occurring lifting hazards.

11.2.  At a minimum, contractors should train employees identified in paragraph 11.1 on the following topics: recognizing lifting hazards, proper lifting techniques, back safety, and ergonomics.

 

Section 15: Environmental Issues

1. Hazardous Waste Management

1.1.    Contractors are responsible for the safe use and disposal of chemicals and hazardous materials brought onto GSK property in compliance with applicable laws and regulations, and for complying with the applicable requirements for generators of hazardous waste.

1.2.    Contractors that generate hazardous waste must comply with local, State and Federal regulations.  No hazardous waste may be disposed in GSK waste containers.  If there are questions, consult EHS for disposal directives.  (Refer to Appendix C for a list of contact telephone numbers for GSK sites.)

1.3.    Do not store more than 55 gallons of hazardous waste or one quart of acutely hazardous waste as defined in Part 261, Title 40, Code of Federal Regulations (40 CFR 261) without written approval from EHS.  Waste containers must be clearly labeled as to their contents.  Waste must not be transferred between GSK facilities when it involves crossing or traveling on a public roadway without approval from EHS.  Do not dispose of hazardous and chemical waste in company dumpsters.

1.4.    Contractors that meet the qualifications of a conditionally exempt small quantity generator of hazardous waste as defined in Part 261.5, Title 40, Code of Federal Regulations (40 CFR 261.5), must coordinate the transfer of potentially hazardous waste to EHS for disposal.  Contractors that do not meet the qualifications of a conditionally exempt small quantity generator are responsible for obtaining an EPA Identification Number and managing hazardous waste generated in accordance with applicable state and federal regulations.  Contractors are subject to periodic inspections by EHS to ensure proper management, storage, and documentation practices are being followed.

1.5.    The disposal of waste materials such as asbestos, lead paint, hazardous construction debris, or contaminated soil resulting from demolition, excavation, or maintenance activities that are not the result of hazardous materials or petroleum products brought on site by a contractor must be approved by GSK.  These waste streams must be transferred to the EHS for disposal or be disposed of in accordance with written procedures approved by EHS.

2. Spill Prevention and Control

2.1.    To minimize the risk of spills or releases to the environment, contractors must employ appropriate protective procedures such as double containment, employee training, overflow protection, and other measures as part of activities involving the use, storage, or handling of petroleum products or hazardous materials on GSK property.

2.2.    Containers of hazardous materials and petroleum products should be stored in order to prevent releases to the environment.  This requires selecting locations and methods to minimize exposure to rainfall, surface water, and the ground.  Enclosures, shelters, and secondary containment should be used where appropriate.  Containment pans should be placed under equipment where there is the potential for a leak or discharge.  In the event that secondary containment is used in an area that is exposed to rainfall, the following requirements apply.

A.     Prior to discharge of a containment system to the stormwater system, inspect the primary container for signs of leakage, and inspect the containment system by visual observation for color, foam, outfall staining, visible sheens, and dry weather flow.  The discharge of a containment system that has evidence of contamination is prohibited.

B.     The responsible contractor must maintain a log indicating the individual making the observations, description of accumulated stormwater, and the date and time of release.

C.     Submit a copy of the log to EHS.

3. Notification of a Spill or Release to the Environment

3.1.    GlaxoSmithKline is subject to government notification and reporting requirements when a petroleum product or hazardous material is spilled or released to the environment, including releases to the ground, surface water, sanitary sewer system, or air that are not specifically authorized by the company’s environmental permits.  A spill or release of a hazardous chemical or petroleum product must be cleaned up immediately.

3.2.    The responsible contractor must notify GSK immediately by telephone (see Appendix C for site specific contract numbers), followed by a written incident report within 24 hours that includes the following information:

·         Description of the spill or release event

·         Names of individuals involved

·         Date and time of spill or release

·         Copy of the MSDS for the material spilled or released

·         Estimated quantity and type of material spilled or released

·         Duration of the release

·         Steps taken or planned to reduce, eliminate, and prevent recurrence of the spill or release

4. Discharges to Stormwater Conveyance Systems

4.1.    A discharge to a stormwater conveyance system refers to any discharge to a stormwater drain, parking lot, ditch, loading dock, or ground that is not connected to a sanitary sewer.  The following types of non-stormwater discharges may be discharged to the facility’s stormwater conveyance systems.

·         Uncontaminated groundwater

·         Water from foundation drains and footing drains

·         Air conditioner condensate without added chemicals

·         Springs

·         Uncontaminated potable water

·         Waterline, sprinkler system, and fire hydrant flushings

·         Discharges resulting from fire fighting

4.2.    No other non-stormwater discharges are permitted unless approved by EHS.  Examples of prohibited activities include:

·         Discharging of rinse water from vehicle or equipment washing

·         Discharging of treated water systems such as water fountains, cooling tower water, and water used to passivate piping

4.3.    An unauthorized or unpermitted non-stormwater discharge is considered a release and must be reported and documented in accordance with the notification procedures described in Part 3, preceding.

5. Erosion Control

5.1.    Settling basins and/or straw barricading around storm sewers is required for ground breaking or any condition that could cause silt to enter a storm sewer.

5.2.    If a construction activity involves five or more acres, contractors must obtain a stormwater discharge permit before starting the work.

6. Excavation Activities in Environmentally Restricted Areas

In areas outlined in the general site drawings as environmentally restricted, excavations are prohibited unless approved in writing by EHS.

7. Open Burning

Open burning of debris on GSK property is prohibited.

8. Disposal of Waste in Sanitary Sewers

No hazardous materials, chemicals, or petroleum products may be disposed in sanitary sewers unless approved in writing by EHS.

9. Asbestos

If material that contains asbestos is suspected or encountered, stop work immediately, notify the GSK representative, and proceed only after an asbestos plan has been approved.

10. Training

Contractors are responsible for training their employees on these procedures, and for maintaining training documentation.

11. Recycling

GlaxoSmithKline encourages and supports recycling of materials.  At the start of the work, contractors should prepare a recycling plan and submit it to the GSK representative.

 

Section 16: Electrical Safety

1. General Information

1.1.    This procedure applies to the installation of temporary and permanent electrical work and the use of electrical power to operate equipment and electrical power tools.

1.2.    Approved, site-specific procedures must be followed for work on electrically charged components. 

2. Definitions

2.1.    Grounding is a conducting connection between an electrical circuit or equipment and earth, or to a conducting body that serves as earth.

2.2.    A ground fault circuit interrupter is a device for the protection of personnel that de-energizes a circuit or portion of a circuit.

2.3.    Outage approval is authorization from the appropriate maintenance organization to shut down electrical service to a facility or equipment.

3. Electrical Safety Procedures

3.1.    Temporary and permanent electrical work, installation, and wire capacities must conform to the National Electrical Code, applicable federal, state, and local codes and the GSK electrical guidelines or requirements provided by project managers.

3.2.    Only qualified electricians familiar with code requirements are allowed to perform electrical work.

3.3.    Employees are not permitted to work near an unprotected electrical power circuit unless they are protected against electrical shock by de-energizing the circuit and grounding it, or are protected by effective insulation or other means, and are wearing required personal protective equipment.  Work around energized systems must be done in accordance with the site-specific procedure.  If no site-specific procedure exists, the GSK representative must approve the process.

3.4.    Do not operate electrical tools or equipment in wet areas or areas where potentially flammable dusts, vapors, or liquids are present, unless specifically approved for the location.

3.5.    Switches must be enclosed and grounded.  Panel boards must have provisions for closing and locking the main switch and fuse box compartment.

3.6.    Avoid wearing rings, necklaces, or other conductive apparel.

3.7.    Extension Cords.

A.     Limit the use of extension cords as much as possible.

B.      Extension cords used with portable electric tools and appliances must be extra hard usage as defined in ANSI/NFPA 70 Article 400 (Table 400-4), heavy duty (no less than 12 gauge conductors for construction work) and of the three-wire grounding type conforming to the type and configuration required by OSHA standards.  Acceptable types of flexible cords include hard service cord (types S, ST, SO, and STO) and junior hard service cord (types SJ, SJO, SJT, and SJTO).

C.     Flat electrical extension cords are prohibited.

D.     Elevate (at least 7 feet) or otherwise protect from damage electrical cords and trailing cables that could create a hazard to people in the area.  Repair electrical cords with heat shrink tape only.  Do not splice damaged electrical cords.

E.     Protect portable electric tools and cords by a ground fault circuit interrupter (GFCI) throughout each phase of the work.  GFCI protection for temporary wiring is mandated on construction sites at all times.

F.     Plugs must be of the dead front type.

3.8.    In areas where water or moisture is present or likely to be present, always use ground fault circuit interrupters on power circuits.  If permanent power circuits are not GFCI, use a portable GFCI box with electrical tools and equipment.  Test interrupters on a regular basis.

3.9.    Should a circuit breaker or other protective device “trip,” ensure that a qualified electrician checks the circuit and equipment and corrects problems before resetting the breaker.

3.10.  Provide suitable means for identifying electrical equipment and circuits, especially when two or more voltages are used on the same job.  Mark circuits for the voltage and the area of service they provide.

3.11.  OSHA regulations governing the operation of heavy equipment in proximity to high-voltage power lines are very specific.  Wide loads over 10 feet require a specified escort.  An outage approval must be obtained from the GSK representative before heavy equipment, which can reach within arcing distance and is to be located within 50 feet of high-voltage lines or equipment, may be brought on site.

3.12.  Do not leave electrical boxes, switch gear, cabinets, and electrical rooms open when not directly attended.  Insulate energized parts when covers have been removed or doors are ajar.  Do not use cardboard, plywood, or other flammable material to cover energized circuits.

3.13   On GSK construction sites, the contractor should perform monthly inspections on drop cords, GFCI, electrical tools and equipment and mark such items in accordance with Appendix E, Monthly Inspection Color Code Chart or an alternative method.

3.14  A contractor may not use assured grounding conductor programs as a substitute for GFCI control.

 

Section 17: Lockout and Tagging

1. General Information

1.1.    This section provides standard procedures for rendering inactive any electrical equipment or operating systems (stored energy systems) when equipment is down for repair, removal, replacement, or installation of new equipment.

1.2.    Approved, site-specific procedures must be followed when working on existing systems operated by GSK. 

1.3.    “Danger - Do Not Operate” tags must be used with locks.  Tags are available from the GSK representative who issued the permit to work.

2. Lockout and Tagging Procedures

2.1.    Do not work on equipment until it is de-energized and tested using this procedure.

2.2.    Approved, site-specific procedures for lockout and tagging must be followed.  Lockout and tagging must include the following elements:

A.     Use only standard construction danger tags and single-key locks.

B.     When tags are used, fill in only the spaces provided to indicate a description of the equipment, circuit number involved, date, signature, company name and contact number.  Attach tags securely.  Do not use tags without locks

C.     Never alter tags.  Destroy dedicated tags immediately upon removal.

D.     Do not operate equipment with a tag or lock attached regardless of the circumstances.

E.     Operating a valve or switch to which danger tags are attached, or removing a lock without authorization may result in removal from GSK premises.

F.     If the tag originator is off the site, the originator’s supervisor and a GSK representative or designee may remove the lock and tag, or authorize removal after verifying the system or device is safe and clearing it with the appropriate trade`(s).  The authorization to remove the lock must be in writing.  For existing GSK facilities, authorization must involve the site facility operations representative.

G.     A minimum two-tier lockout and tagging system is required for existing GSK facilities.

1.     Personnel responsible for facility operations at the site must place the first lock on any circuit that is being locked-out.  After ensuring that all parties have completed their work and removed their locks, the party who placed the first lock will remove the lock.

2.     Each company working in the area affected by the lock-out must place an additional lock.  A supervisor may place one lock for multiple individuals, but only if all of the individuals are under his/her direct supervision.  When each company/person completes work in the area, the person who placed the lock will remove it.  (Every individual working in the affected area has the right to place a lock.)

H.     GlaxoSmithKline or the GSK designated representative is responsible for breaking flanges, placing blanks, draining, and decontaminating certain equipment or systems prior to release for work.  No work requiring lockout or tagging should be conducted without the approved work permit.

I.       Tags required beyond one shift will be replaced by the oncoming shift, or by the GSK representative if no work is scheduled and the system remains shut down.  Engineers or superintendents may be designated by GSK to act in this capacity.  Long term lockouts may not require shift replacement, if so determined by GSK’s representative.

3. Construction Equipment Facilities

3.1.    Electrically Operated Systems

A.     The GSK representative places multi-lock devices when other crafts are involved in the shutdown.

B.     The GSK representative opens the switch, pulls power and control fuses, places the lock and tag, and tests the equipment to verify it is inactive.

C.     Personnel from other crafts performing work place their locks and tags on the representative’s multi-lock device.  Where several craftspersons of one craft are involved, the foreman may place one lock on the multi-lock device, and then the craftspersons may place their locks and tags on the multi-lock device after witnessing a proper test.

D.     Upon completion of work, personnel from other crafts remove their locks and tags.

E.     The GSK representative’s lock and tag is the last to be removed.  After ensuring that everyone is clear, the representative removes the lock and tag.

F.     New work is inspected and tested.

3.2.    Piping Systems

A.     The piping contractor places multi-lock devices when other crafts are involved in the shutdown.

B.     The piping contractor de-energizes, locks, tags, and tests the system.

C.     Personnel from other crafts performing work place their locks and tags on the piping contractor’s multi-lock device.  Where several craftspersons of one craft are involved, the foreman may place one lock on the multi-lock device, and then the craftspersons may place their locks and tags on the multi-lock device.

D.     Upon completion of work, personnel from other crafts remove their locks and tags.

E.     The piping contractor’s lock and tag is the last to be removed.  After ensuring everyone is clear, the piping contractor removes the lock and tag and notifies GSK.

4. Existing Operating Facilities and Equipment

4.1.    Electrically Operated Systems

A.     The GSK representative de-energizes the system, demonstrates that the power is off to the electrician and other contractors, and locks and tags the system.

B.     A qualified person ensures that fuses are removed and locks, tags, and verifies that the system is inactive.

C.     Other personnel may place locks and tags as described in paragraph 3.1.C.

D.     Upon completion of work, the GSK representative removes their lock and tag and replaces fuses where required.

E.     The GSK representative checks the system and re-energizes the circuits.

F.     New work is inspected and tested.

4.2.    Other Systems

A.     The GSK representative de-energizes the system and places a lock and tag.

B.     The GSK representative directs the contractor as to where to make first break of flanges and where to place blanks.  The GSK representative then verifies the system is empty and decontaminated.

C.     The piping contractor verifies the system is de-energized, makes the first break in the flange, places blanks as directed by the GSK representative, and places the piping contractor’s tag and lock.  The GSK representative then places the manager’s lock and tag.

D.     Personnel of other crafts may then place locks and tags, perform work, and remove them upon completion of their work.

E.     The appropriate contractor ensures the system is clear and removes their lock and tag.  When completed, the contractor notifies GSK that the system is acceptable, and the contractor’s lock and tag is removed.

F.     The GSK representative removes the lock and tag and re-energizes the system.

G.     New systems are inspected and tested.

5. Shop Equipment

5.1.    Authorized operators of shop equipment must lock out their equipment to change tools, chucks, blades, and perform similar tasks.  A power disconnect switch will be provided for this purpose at or near the equipment unless the equipment can be unplugged.

5.2.    Do not use pushbutton controls or butterfly valves for lockout.

5.3.    Do not use a tag without a lock without coordinating with GSK.

6. Locks and Multi-Lock Devices

6.1.    Use only single-key locks.  The key must remain in the possession of the person placing the lock.

6.2.    The prime craft directly related to the item to be locked out will provide and install multi-lock devices.

 

Section 18: Protecting Employees and the Public

1. Exterior Protection Procedures

1.1.    When it is necessary to maintain employee or public use of work areas involving sidewalks, entrances to buildings, lobbies, corridors, aisles, stairways, and vehicular roadways, protect the public with appropriate guardrails, barricades, temporary fences, overhead protection, temporary partitions, shields, and adequate visibility.  The work should be done in accordance with GSK work permits, the state's building code and other applicable regulations.

1.2.    Keep sidewalks, entrances to buildings, lobbies, corridors, aisles, doors, and exits clear of obstructions to permit safe entrance and exit at all times.

1.3.    Conspicuously post appropriate warnings and instructional safety signs.  In addition, a signal person must control the movement of motorized equipment in areas where traffic might be endangered.

1.4.    Provide sidewalks, sheds, canopies, catch-platforms, and appropriate fences when it is necessary to maintain public pedestrian traffic adjacent to the erection, demolition, or alteration of outside walls on a structure.

1.5.    Barricades meeting local requirements must be provided where sidewalk, shed, bridge fences, or guardrails are not required between work areas and pedestrian walkways, roadways, or occupied buildings.  Secure barricades to prevent accidental displacement and maintain them except where temporary removal is necessary to perform work.  Barricade the area where work is being done overhead.

1.6.    Provide temporary sidewalks when a permanent sidewalk is obstructed by work.  Install temporary sidewalks in accordance with the requirements listed above.

1.7.    Maintain warning lights from dusk to sunrise around excavations, barricades, or obstructions in designated areas.  Provide illumination from dusk to sunrise for temporary walkways.

1.8.    When exit routes or assembly areas are affected by work, notify the site safety organization in writing of the effect and proposed alternatives.

2. Interior Protection Procedures

2.1.    Before starting work in occupied buildings, contractors must coordinate with GSK and the GSK representatives through the work permit system.  Include steps in the work plan to provide protection for people and property in areas that may be affected by the work.  Electricity or gas outages, excessive noise generation, chemical fumes, asbestos, and fire exit blockage are examples of risks that should be considered in the plan.

2.2.    The work plan should address these risks and include provisions for proper communication of the risks and related control measures.  Control measures may include providing protective equipment, scheduling work during non-business hours, area evacuation, etc.

2.3.    Contractors must notify the GSK representative if they encounter an occurrence that may threaten people or property.

 

Section 19: Small Tools

1. General Information

Contractors must follow approved, site-specific procedures for using small tools.  If no site-specific procedures exist, contractors are to use the procedures described in this section.

2. Power, Air, and Hand Tools

2.1.    Power, air, and hand tools must be operated in accordance with the manufacturer’s recommendations.

2.2.    Keep hand tools in good condition, inspected, cleaned, sharpened, oiled, and not abused.  Replace worn tools immediately.

2.3.    Inspect tools for damage and worn parts before use.  Remove damaged or frayed cords from service.  Do not hoist or lower tools by the cord or hose; use handlines. 

2.4.    A qualified person must inspect power tools before use and at least once per month.  (See Appendix E for Monthly Inspection Color Code Chart.)

2.5.    Do not force tools beyond their capacity by using “cheater bars” or other shortcuts.

2.6.    Do not use power tools if safety equipment such as shields, tool rests, hoods, and guards have been removed or rendered inoperative.

2.7.    Employees must wear the required personal protective equipment when using tools under conditions that expose them to flying objects or harmful dust.

2.8.    Ground electrically powered tools.  Protect outlets used for 110-volt tools by ground-fault-circuit-interruption devices throughout each phase of the work.

2.9.    Do not use gasoline-powered tools in unventilated areas, enclosed spaces, or outside of enclosed spaces.  Dispense gasoline and other flammable liquids only from UL approved safety cans or equivalent.

2.10.  Use portable grinders with hood-type guards with side enclosures that cover the spindle and at least 50% of the wheel.  Inspect wheels regularly for signs of fracture.

2.11.  Equip bench grinders with deflector shields and side-cover guards.  Tool rests must have a maximum clearance of 1/8 inch from the wheel.

2.12.  Secure couplings to hoses supplying pneumatic tools to prevent accidental disconnection.

2.13.  Protect air-supply lines, inspect lines regularly, and maintain lines in good condition.  Provide excess flow valves on supplying hoses exceeding 1/2 inch in diameter.

2.14.  Reduce the operating pressure of compressed air used for cleaning purposes to 30 psi or less (except for cleaning of forms, etc.).  Avoid operating pressure in excess of 30 psi.

3. Powder-Actuated Tools

3.1.    Powder-actuated tools must not be used unless approved in writing by a GSK representative, and then only after a permit is issued.  Contractors must submit documentation from their insurance company certifying that the use of powder-actuated tools is under the liability provisions of the insurance policy and under the specific circumstances of the work.  In addition, the contractor will submit documentation certifying that the type and use of powder-actuated tools are in accordance with applicable laws. 

3.2.    Powder-actuated tools must meet applicable requirements of ANSI-A10.3-1970 as stipulated by OSHA, and be UL listed or FM approved.

3.3.    Post signs throughout the area warning of the use of powder-actuated tools.

3.4.    Powder-actuated tools must be .22 or .25 caliber cushioned pistol grip design.

3.5.    Loads, studs, and nails used in powder-actuated tools must be specifically approved by the manufacturer for use in that tool.

3.6.    Do not use loads, studs, and nails in powder-actuated tools for any purpose other than recommended by the manufacturer.

3.7.    Do not use powder-actuated tools when adjacent areas are occupied by personnel.

3.8.    Powder-actuated tools must be designed so that discharging the powering load can only be accomplished when the barrel of the tool is firmly depressed against the work surface.

3.9.    Powder-actuated tools must be piston-driven and designed so that the pistons always remain captive within the tool.

3.10.  Employees must not operate powder-actuated tools until they have satisfactorily completed the manufacturer’s sponsored training for the tool and have evidence of this training readily available.

3.11.  Do not use powder-actuated tools in areas where hazardous accumulations of ignitable dust, gases, or liquids could be present or collect until the area has been proven free from such hazards with appropriate instrumentation.  Store loads that are not being used in a location and manner specifically approved by GSK for that purpose.

3.12.  Goggles, face shields, or substantial eye protection must be worn by each person within 25 feet of the point of discharge.

3.13.  Personnel not directly involved with the operation of powder-actuated tools must stay clear unless granted specific written permission by the contractor, and applicable provisions of the procedure regarding personal protective equipment have been met.

3.14.  Do not leave powder-actuated tools or loads unattended at any time.  Powder-actuated tools, loads, studs, and nails must be stored in a locked box or otherwise secured when not in use.  Do not load the tool until ready for use.

3.15.  Handle misfires in accordance with manufacturer’s training.  Dispose of misfired loads safely in a manner approved by GSK.  Misfired loads are considered to be ammunition.

3.16.  Powder-actuated tools must be regularly inspected and maintained.  Maintenance work must be performed by competent technicians as directed by the manufacturer’s literature.  Parts used in maintenance or repair of powder-actuated tools must be exact replacement parts.

 

Section 20: Welding, Cutting, and Burning

1. General Information

Contractors must follow approved, site-specific procedures for welding, cutting, and burning.  If no site-specific procedures exist, contractors are to use the procedures described in this section.

2. Permits

2.1.    Welding, cutting, or spark-producing work is prohibited until the appropriate facilities operations or site safety organizations have issued the proper permits.

2.2     Within areas with sprinkler protection, the sprinkler system shall be operational at all times during the performance of open flame work — unless the site safety organization has issued special permission.  Under no circumstance are hot-work permits to be issued for areas in which the sprinkler system is impaired or malfunctions.

3. Handling and Storage of Cylinders

3.1.    A suitable cylinder truck with chain or other secure form of fastening must be used to keep cylinders from being knocked over while in use or in storage.  An acceptable cylinder wrench must be installed on each cylinder truck.

3.2.    Cylinders must be legibly marked to identify content.

3.3.    Do not store cylinders of oxygen near cylinders of acetylene or other fuel gas.  Separate cylinders by a minimum of 20 feet, or with a five-foot non-combustible barrier with at least a two-hour fire rating.  Do not place cylinders where they can contact an electrical circuit.

3.4.    Keep oxygen cylinders, cylinder valves, couplings, regulators, hoses, and apparatus free from oil and grease.  Do not handle oxygen cylinders or apparatus with oily hands or gloves.

3.5.    Keep cylinders in storage away from sources of heat, flame, and direct sunlight.  Remove combustibles from the storage area.

3.6.    Close valves on empty cylinders.  Keep valve protection caps in place except when cylinders are in use or connected for use.

3.7.    Provide a suitable platform when moving cylinders by crane or derrick.  Do not use slings, hooks, or electric magnets.  Cylinder caps should remain installed on the cylinder until connected to equipment.  Keep the cylinder cap near the cylinder when in use.

3.8.    Secure compressed gas cylinders in an upright position at all times, except for short periods of time when cylinders are being hoisted or carried.  Empty cylinders must be labeled “Empty.” If a cylinder is not equipped with a valve wheel, keep a key or cylinder wrench on the valve stem while in use.  Acetylene cylinders should be protected in a cradle while being transported by crane or derrick.

3.9.    Do not store or take compressed gas cylinders into closed or confined areas, or near elevators or stairs.

3.10.  Store compressed gas cylinders in well-ventilated, proper construction storage racks that are labeled for the type of gases to be stored.  If a leak develops in a cylinder and it cannot be immediately corrected, move the cylinder to a safe location outside the building.

3.11.  Visually inspect cylinders to ensure they are safe before use.

4. Welding, Cutting, and Other Hot Work Operations

4.1.    Each welding, cutting, or spark-producing operation requires a fire watch.

A.     A fire watch consists of a properly trained person standing by with an approved fire extinguisher provided by the contractor.

B.     The fire extinguisher must be of a size and type (10 lb. ABC or BC) that will extinguish a fire that may ignite on materials being welded or cut or on materials immediately adjacent to welding and cutting operations.

C.     The fire-watch person must remain in the area for a minimum of 30 minutes after the hot work is completed to ensure the site is safe.

4.2.    Frequently inspect hoses, lines, and leads for leaks, worn areas, and loose connections.

4.3.    Remove combustible materials from the area prior to beginning work.

4.4.    Provide flash arresters fitted to the regulators at both the fuel and oxygen cylinders.  Additional flashback arresters may be fitted to the torch for oxygen and acetylene hoses.

4.5.    Welding return current must not pass through any of the following:

A.     Acetylene, fuel gas, oxygen, or compressed gas cylinders

B.     Tanks or containers used for gasoline, oil, or flammable/combustible material

C.     Pipes carrying compressed air, steam, gases, or flammable/combustible liquids

D.     Conduits carrying electrical conductors

E.     Chains, wire ropes, metal hand railings, ladders, machines, shafts, bearings, or weighing scales

F.     Critical instrumentation

4.6.    Shield arc welding and cutting operations by using non-combustible or flame-proof screens.

4.7.    Provide mechanically strong and electrically adequate ground for the service required.

4.8.    Support and elevate welding cables to allow the safe passage of workers and equipment.

4.9.    Keep welding cables away from ladders and stairways.  Prevent doors from damaging welding cables.

4.10.  Use insulated cable connectors to couple or uncouple several lengths of cable for a welding circuit.  Use insulated cable connectors on the ground line and the electrode holder line.

4.11.  Use an electrode holder of adequately rated current capacity, insulated to protect the operator against possible shock, and to prevent a short or flash when laid on grounded material.

4.12.  Do not use cables with worn or damaged insulation. 

4.13.  Insulate connection lugs on welding machines.

4.14.  Wear suitable eye protection and other personal protective equipment.

4.15.  Ensure adequate ventilation.

4.16.  When welding overhead, take precautions to prevent sparks from falling on other workers.

4.17.  Do not use regulators, leads, torches or other associated equipment that is damaged or defective.

 

Section 21: Ladders

1. Manufactured Ladders

1.1.    Manufactured ladders, ladder maintenance and use must comply with OSHA, ANSI, manufacturer’s specifications, and job procedures.

1.2.    Only fiberglass ladders are allowed except with special permission from GSK or the GSK representative.

1.3.    Metal ladders are prohibited.

1.4.    Do not use wooden ladders except with special permission from GSK or the GSK representative.

1.5.    Do not use ladders with broken or missing rungs, broken or split side-rails, or damaged components.  Damaged ladders must be immediately removed from the work area or destroyed.

1.6.    Equip portable ladders with non-skid safety feet and place on a stable base.  Keep the access areas at the top and bottom of ladders clear.  Stepladders must be fully opened when in use.  Safety latches on extension ladders must be fully engaged.

1.7.    Always face the ladder when climbing or descending.  When working, face the ladder with both feet securely on the rungs.  Never stand on the top step or sit on the top of the ladder, straddle the ladder, fold up, lean stepladders, or work two people from the same ladder.

1.8.    Post warning signs when doing overhead work in traffic areas.

1.9.    Protection from falls is a key consideration when working from ladders above 10 feet.

1.10.  Keep ladders free of lines, ropes, hoses, wires, cables, oil, grease, and debris.  Do not leave objects on ladders.

1.11.  Do not use single portable ladders over 30 feet in length.  Use separate ladders with intermediate landing platforms to reach heights above 30 feet.

1.12.  Extend side rails 36 inches above the landing.  When this is not practical, install a grab rail.  Ladders in use must be tied, blocked, or otherwise secured.

1.13   Ladders must be inspected before use and at least once per month.  (See Appendix E for Monthly Inspection Color Code Chart.  A ladder tag may be used in lieu of color-coding.).

2. Ladder Training Requirements

2.1.    Contractors must provide a training program and related documentation for employees using ladders.  The training program will provide the procedures necessary for employees to recognize the ladder hazards.

2.2.    Contractors must ensure that a competent person has trained each employee in the following topics:

·         Nature of fall hazards in the work area

·         Correct procedures for erecting, maintaining, and disassembling a fall protection system

·         Proper construction, use, and placement of ladders and care in handling ladders

·         Maximum intended load-carrying capacities of ladders

2.3.    Contractors must ensure that employees maintain the required understanding and knowledge of ladder safety.

 

Section 22: Scaffolds

1. Definitions

1.1.    A cleat is a cross-piece positioned on edge upon which a person may step to ascend or descend a ladder or scaffold.

1.2.    An outrigger is a structural member of a supported scaffold used to increase the base width of the scaffold to provide increased stability.

2. Scaffold Design and Erection

2.1.    Scaffolds must be designed, built, inspected, and tagged by trained, competent persons in accordance with the latest OSHA requirements.  Carefully plan each application to ensure that scaffolds are used where required and that scaffolds conform to the applicable scaffold erection requirements.

2.2.    Lean-to scaffolds and make-shift platforms are prohibited.

2.3.    Do not use scaffolds for storing material except material being used while on the scaffold.  Place material over cross members.  Do not allow tools, material, or debris to accumulate on scaffolds.

2.4.    Adequately design scaffolds to carry, without failure, four times the maximum intended load in addition to the weight of the scaffold.  Never overload a scaffold.

2.5.    Immediately replace weakened or damaged scaffolds.

2.6.    Scaffold or staging more than six feet above the ground or floor, suspended from an overhead support, or erected with stationary supports, must have standard guardrails and toeboards properly attached.

2.7.    Guardrails must be two inches by four inches, approximately 42 inches high, with a midrail.  Do not use diagonal braces as guardrails.  Supports must be at intervals not to exceed eight feet.

2.8.    Toeboards must be a minimum of four inches high.  Cleat or secure planking to prevent displacement.  Platforms must be the complete width of the scaffold being erected.  Secure the scaffold horizontally and vertically at intervals specified in the applicable regulations.

2.9.    Scaffolds with any dimension of less than 45 inches must be equipped with outriggers and standard guard rails when the working platform is at a height of four feet or higher.

2.10.  Equip mobile scaffolds with outriggers and lock casters.  Guard mobile scaffolds with standard railing, regardless of height.  Mobile scaffolds must not be constructed or used where there is a change of elevation in the floor level.

2.11.  Moving a mobile scaffold with personnel on it must be performed in accordance with the latest OSHA requirements.

3. Use of Scaffolds

3.1.    Follow the fall protection requirements described in Section 14 when working on, erecting, and dismantling scaffolds, or on scaffolds not meeting guarding requirements.

3.2.    A competent person must inspect scaffolds before work begins.

3.3.    Prior to use, a competent person must inspect scaffolds on which weakened or damaged weight bearing parts have been replaced.

4. Scaffold Tags

4.1.    The contractor erecting the scaffold must attach a standard industry tag to a completed scaffold at the point of access to signify the scaffold was designed and erected by trained, competent persons and is safe for use.

4.2.    The tag must state the intended purpose of the scaffold and indicate the level of personal protective equipment required to use the scaffold.  The tag and the handwriting on it must be capable of withstanding extended periods of inclement weather.

5. Scissors Lifts and Man Lifts

Operate scissors lifts and man lifts in accordance with the manufacturer’s recommendations and the latest OSHA requirements.  Operators should be trained in the safe operation of the equipment prior to use.  The operator’s manual shall be attached to the equipment.

 

Section 23: Fire Prevention and Protection

1. Fire Prevention and Protection Procedures

1.1.    Temporary Heating Equipment

A.     Temporary heaters are prohibited unless approved by the GSK representative.  A permit is required and GSK requests at least two days notice for a Hot Work Permit (See Section 12).

B.     Operation and maintenance of temporary heating equipment is the responsibility of the contractor.  Heaters must bear the UL label (or approved equal).

C.     Contractors must ensure that heaters are in working order and provide trained personnel to be in attendance at all times while heaters are in operation.

D.     A tipover shut-off device must be included for space heating equipment.

E.     Do not place clothing or flammable items on or near heaters.

F.     Operators must be trained for fire watch and use of fire extinguishers and the contractor must retain the training documentation.

G.     Provide adequate ventilation when using liquid fuels in an enclosed environment, and conduct atmospheric testing as needed.

1.2.    Flammable and Combustible Materials

A.     Storage and use of flammable liquids is prohibited without the written approval of EHS or the GSK representative.

B.     Store and handle flammable and combustible materials with regard to their fire characteristics.  Materials must be clearly labeled.

C.     Store flammable liquids and gasses outdoors in an approved manner and dispense only in approved safety containers.

D.     Separate and store combustible materials or equipment in non-combustible containers in a proper manner.

E.     If approved for use, do not store more than a one day supply of combustible materials or containers in one location within the building.  Locate supplemental fire fighting equipment in the vicinity of these containers and materials.

1.3.    Fire protection equipment must be furnished for all phases of the work as required by law.  Fire extinguishers must be installed on construction sites at least every one hundred feet of travel.

1.4.    Fire extinguishers should only be used by employees who have received documented fire extinguisher training within the past 12 months.

1.5.    Use fire resistant materials for temporary structures.

1.6.    Provide access to the work area and around the perimeter.  Maintain access in a serviceable condition suitable at all times for use by heavy fire fighting equipment.

1.7.    Do not drive trucks and motor vehicles within the perimeter of buildings, unless they are designed for that purpose and approved by the GSK representative.

1.8.    Perform torch-cutting and welding operations in accordance with the applicable fire and safety regulations.  Use fire resistant tarpaulins when torch-cutting or welding.

1.9.    Remove combustible waste materials, rubbish, and debris daily.

1.10.  Replace temporary fire fighting or fire protection equipment immediately after use, and remove when the work is complete.

1.11.  Do not fuel equipment while the motor is running.

1.12.  Provide proper safety waste cans for disposing oily rags or combustible materials.

1.13.  Sprinkler systems and fire alarm systems must be placed in service as early in the project as possible.

1.14.  Gasoline or diesel powered portable generators must be approved by the GSK representative and used only when a qualified operator is present.

1.15.  Post “No Open Flame” signs where applicable.

2. Temporary Fuel Tanks

2.1.    Temporary fuel tanks (gasoline, diesel, and fuel oil) are only allowed when approved by the GSK representative.

2.2.    Tanks must meet construction and design criteria provided by the GSK representative.

2.3.    Temporary fuel tanks require a permit in accordance with local and state regulations.

2.4     Temporary fuel tanks shall have required marking and signage.  Provide secondary containment where feasible.

 

Section 24: Work Area Conditions

1. General Information

1.1.    Contractor employees must define and clearly identify work areas using tape, signs, or barricades to prevent unwarranted entry.

1.2.    The contractor is to provide the equipment needed to mark work areas.

2. Drinking Water

2.1.    Contractors must provide an adequate supply of drinking water where employees are working.

2.2.    Clearly mark containers used for drinking water and do not use them for other purposes.

3. Toilets and Washing Facilities

3.1.    Contractors must provide toilets for employees according to applicable sanitary work standards and where required by State law, or make arrangements with the GSK representative for using the GSK facilities.

3.2.    Contractors must provide adequate washing facilities for employees where required by State law.

4. Lighting

Light work areas, ramps, runways, corridors, offices, shops, and storage areas to at least the minimum illumination intensities listed below while work is in progress.

Foot-Candles	Area of Operation
5	General areas, ramps, warehouse
10	Operations involving machinery

5. Material Use and Waste Management

5.1.    Place receptacles and dumpsters around the work area for collection of waste materials.

5.2.    Hazardous waste or potentially hazardous waste, as determined by the methods and definitions from environmental regulations, must be stored and collected in approved containers in special areas.

5.3.    Do not abandon material in the work area.  If material found in the work area is traced to a contractor, that contractor is responsible for expenses involved in collecting, moving, disposal of the material, and clean up.

5.4.    Waste haulers, disposers, recyclers, and scavengers are not allowed in the work area without GSK permission.  It is the responsibility of the contractor to provide copies of licenses, permits, and authorization.

5.5.    Do not remove hazardous waste from the work area without GSK authorization.  Do not bring waste into the work area and dispose of it using GSK’s systems or facilities.  Contractors must inspect dumpsters frequently and remove potentially hazardous material or waste and place it in the appropriate storage area.

5.6.    Do not allow used oils, paint waste, or similar products to accumulate or be dumped in the work area.  Spills must be immediately cleaned up by the creator of the spill to the satisfaction of GSK and disposed of in accordance with instructions from GSK, provided it can be safely done.

6. Dust and Erosion Control

6.1.    Creating uncontrolled dust by any means is not acceptable.  It is the responsibility of the contractor to:

A.     Prior to starting work, explore methods of dust control for work that is expected to produce dust.

B.     Take immediate action to control or eliminate dust that may be inadvertently created.

6.2.    Tree protection, erosion and sediment control must be provided and maintained where applicable.

A.     Contractors that create or could create tree loss or erosion must take the steps necessary to control and guard against these situations.

B.     Settling basins and/or straw barricading around existing storm sewers is required for work (excavation or disturbance of soil) that could cause silt to enter a storm sewer. 

 

Section 25: Special Equipment

1. Lasers

Laser operators must take the steps necessary to prevent unintentional laser beam exposure to workers and the public per OSHA 29 CFR 1926.54.

2. Radioactive Sources

2.1.    Operators of industrial radiography sources and radioactive density/moisture gauges must comply with applicable state regulations and must take the steps necessary to prevent unintentional radiation exposure to workers and the public.

2.2.    Contractors must provide the following information to GSK Radiation Safety before bringing radioactive devises to the work area:

A.     A copy of the applicable license for radioactive material

B.     A copy of the licensee’s most recent state inspection report

C.     The kind of device to be used and the date, time, and location of its use

 

Section 26: Motor Vehicles and Heavy Equipment

1. Motor Vehicle and Heavy Equipment Procedures

1.1.    Construction vehicles and heavy equipment brought on site must be inspected, tested, and certified to be in safe operating condition.  The certification documentation must be available for GSK’s review prior to bringing the equipment on site.  Vehicle and equipment passes will be issued by GSK if required.

1.2.    Equipment operators must be licensed or certified to operate that equipment.  Certification is required for crane operations, power industrial trucks, and others as required by OSHA.  Training documentation must be current and be provided at GSK request.

1.3.    Use of motor vehicles to transport hazardous material must comply with DOT requirements and be carried out with GSK’s approval.

1.4.    Motor vehicles must be properly equipped and maintained in accordance with the manufacturer’s recommendations.

1.5.    Only authorized, licensed drivers are allowed to operate vehicles or equipment.

1.6.    Shut off the engine during fueling and maintenance, or when leaving a motor vehicle unattended. 

1.7.    Use wheel chocks during unloading and anytime the vehicle could possibly roll.

1.8.    Do not use a motor vehicle or equipment having an obstructed view to the rear, unless the vehicle has a backup alarm audible above the surrounding noise level or a guide.

1.9.    Heavy machinery, equipment, or their parts which are suspended or held aloft by slings, hoists, or jacks must be substantially blocked or cribbed to prevent falling or shifting.  Do not work under or between suspended loads.  Bulldozer and scraper blades, end-loader buckets, dump bodies, hydraulic lifts, and similar equipment must be either fully lowered or blocked when being repaired or when not in use.  Controls must be in neutral position, with motors stopped and brakes set, unless the work being performed requires otherwise.

1.10.  Hauling vehicles for which the payload is loaded by cranes, power shovels, loaders, or similar equipment must have a cab shield and/or canopy adequate to protect the operator from shifting or falling materials.

1.11.  Arrange and label control handles for tailgates, dump trucks, and heavy equipment for ease of identification when dumping.

1.12.  Check vehicles at the beginning of each shift to ensure that equipment and accessories are in safe operating condition, and free of damage that could cause failure while in use.

1.13.  Do not ride with arms or legs outside of the truck body, in a standing position, on running boards, seated on side fenders, tailgates, truck cabs, cab shields, rear of truck, or on the load.

1.14.  Do not drive above the posted speed.  Weather, traffic, width and characteristics of the road, type of motor vehicle, and existing conditions may reduce the speed limit.

1.15.  Conspicuously post rated load capacities, operating speeds, and special hazard warnings on equipment.  Instructions or warnings must be visible to the operator while at the control station.

1.16.  A competent person must inspect machinery and equipment prior to each use.  Deficiencies must be corrected and defective parts replaced before continued use.

1.17.  Belts, gears, shafts, pulleys, sprockets, spindles, drums, flywheels, chains, or other reciprocating, rotating, or moving parts of equipment must be guarded if parts are exposed or create a hazard.

1.18.  An accessible fire extinguisher of 5BC rating or higher must be available at the operator stations or cabs of construction vehicles.

1.19.  Rollover protection specified by OSHA is required for applicable equipment operated in the work area.

1.20.  Operators of vehicles or equipment are to use seat belts or other restraint devices at all times during operation of vehicles or equipment.

2. Loading Dock Vehicle Safety

2.1.    Motor vehicles parked in a GSK loading dock area must have the engine turned off (except for motors required for refrigeration).

2.2.        When loading or unloading a motor vehicle at a dock, set the emergency brake and place wheel chocks under both sides of the rear wheels, and engage dock-locks if available, to prevent the vehicle from rolling.

2.3.        Where chains or other dock fall protection is removed to allow safe unloading or loading, it must be replaced when the vehicle is moved or the space is open.

3. Fleet Services

3.1          Fleet Services has an extensive Driver Safety Manual and related program.  If you or employees reporting to you drive GSK vehicles or vehicles leased or rented by GSK, you should be familiar with both.  Contact Fleet Services through your GSK representative.

 

Section 27: Transporting Hazardous Materials

1. General Information

1.1.    This section references regulatory requirements and corporate policies designed to protect employees, the public, and the environment; to promote safe transportation of chemical, biological, and radioactive materials; and to enhance compliance with state, federal, and international transportation laws and regulations.

1.2.    The policies and procedures in this section apply to contractors, subcontractors, and vendors who transport or ship chemical, biological, and radioactive materials to, from, or within GSK facilities.  Deviation from these policies and procedures is not permitted without written approval from EHS.

2. References

See Appendix D for site-specific references.

3. Transportation Procedures

3.1.    Contractor employees involved in transporting or shipping chemical, biological, and radioactive materials are responsible for regulatory compliance and for promoting the safe transportation of dangerous goods.

3.2.    Only employees who have completed DOT training may package and prepare chemical, biological, and radioactive materials for transport.  Contact EHS for more information about DOT training.

3.3.    Contractors that ship hazardous materials are responsible for complying with site-specific procedures and for ensuring that their employees complete the appropriate DOT training.

3.4.    Refer to applicable site-specific procedures for more information regarding dangerous goods safety, hazardous materials services, and hazardous waste operations.

 

Section 28: Confined Space Entry

1. Confined Space Entry Procedures

1.1.    A confined space is an enclosed area that has a limited means of egress and is subject to the accumulation of toxic or flammable contaminants or has an oxygen-deficient atmosphere.

1.2.    Entry into a confined space is not allowed unless a Confined Space Permit and applicable work permits are being used in accordance with site facility requirements.

1.3.    Two weeks prior to entry, the entry contractor must provide a copy of the company’s written confined space program and documentation of effective confined space entry training in accordance with OSHA requirements.  This program and documentation will be reviewed before entries can be made.  The training documentation that demonstrates training is current for all contractors participating in the confined space entry permit must be provided

1.4.    At least three days prior to the entry date, contractors, through the GSK representative, must request a Confined Space Notification be sent and specify their plan and purpose.  GSK or its authorized representative will communicate all known hazards to the responsible Entry Supervisor at this time.

1.5.    Personnel, equipment, and supplies needed for entry must be present at the confined space before beginning work.

1.6.    The contractor must use their permit, which must include all items required by OSHA. Contractors must abide by the provisions and restrictions of their permit and any additional restrictions required by the site.

1.7.    If space or work conditions change, the Entry Supervisor must terminate the work and issue a new permit.

1.8.    Violation of these requirements may result in immediate removal from GSK premises.

2. Confined Space Monitoring

2.1.    The confined space may need to be continuously monitored with monitoring equipment.  The contractor is responsible for providing this equipment and being qualified to use it. Prior to use, all monitoring equipment must be calibrated each day according to the manufacturer’s guidelines.

2.2.    Contractors are responsible for the safety and health of their employees and must not allow them to enter a confined space that is unsafe or enter a confined space without a permit.

2.3.    The contractor must pay the costs of additional inspection, evaluation, or consultation provided by GSK for the benefit of the contractor concerning the safety of the confined space.  A GSK employee, engineer, architect, visitor, or vendor who enters a controlled confined space must abide by site/facility-specific confined space procedures.

2.4.    Additional monitoring equipment may be needed as determined by GSK.  Contractors must ensure that employees, visitors, vendors, consultants, or other persons under their direction or assisting them are thoroughly trained and understand these requirements before they are allowed to enter a confined space.

3. Working in Confined Spaces

3.1.    The following rules apply to work performed in confined spaces:

A.     Ventilation must be of adequate volume to safely maintain the airflow within the confined space.  The contractor must prove calculations of the airflow volume.

B.      Employees or the person supervising the work must report unsafe conditions immediately.

C.      Welding, cutting, brazing, and purging operations have specific requirements.  Consult with the GSK contact.

D.      Chemicals used or transported inside the confined space have specific requirements.  Consult with the GSK contact.

E.       Tools such as grinders, drills, and sanders have specific requirements.  Consult with the GSK contact.

F.       Rescue and response plans and resources must be available, trained, and equipped as required by OSHA.

3.2.    The GSK representative or the Entry Supervisor will stop confined space entry during an emergency and not allow entry except as necessary to respond to the emergency.

3.3.    Employees and the issuer of the permit will determine sources of power, fluids, gases, ventilation, and other means of disturbing the work area within the confined space.  Potential disturbances must be locked, tagged, and secured prior to allowing entry in a manner consistent with the Lockout and Tagging section of this book.

3.4.    Employees must be able to identify the location of a purge gas release and where the gas is being vented.  Purge gas must not be vented inside a building or in a confined space.

3.5.    Wear hearing protection if the noise level inside the confined space is greater than 85 decibels.

 

Section 29: Floor, Roof, and Wall Openings

1. Floor, Roof, and Wall Opening Procedures

1.1.    Conditions must be controlled where there is a danger of employees or materials falling through floor, roof, or wall openings, or from floor or roof perimeters.

1.2.    Remove guarding and covers only after other means of fall protection are in place.  Employees installing or removing guarding and covers must be protected by alternative fall protection throughout the process.  The contractor responsible for the removal of guarding and covers is responsible for their replacement.

1.3.    Perimeter, floor, roof, and wall opening protection must be maintained throughout all phases of the work.  Notification of a violation that is not corrected immediately will result in implementation of the disciplinary procedures outlined in Section 3 of this manual.

1.4.    In accordance with OSHA standards, installation of a standard railing is required for floor perimeter and wall opening protection.

A.      A standard railing consists of a top rail, a midrail, toeboards, and four-foot vertical debris nets and posts.

B.      Wire rope used as railing (as top rail and midrail) must be ½ inch in diameter with at least three J-type fist grip wire rope clamps at each connection and turn buckles every 100 feet, and thimbles must be used where the wire rope is connected.

1.5.    For routine maintenance activities on low-sloped roofs (less than 4:12 pitch), no fall protection is required when safe access is provided and walking paths are marked and located at more than ten feet from unprotected sides or edges.  When the access, walking path, or maintenance area is less than ten feet from an unprotected side or edge, one of the conventional methods of fall protection (see Section 14, Part 6) or a combination of these must be implemented.  Maintenance activities would include routine maintenance such as inspection or minor repair of equipment or the roof.

1.6.    For construction work performed on low sloped roofs (less than 4:12 pitch), a warning line system may be used as an alternative protection system where it can be reasonably anticipated that workers will be within 25 feet of an unprotected side or edge.  Construction work would include roofing, equipment replacement, or major repairs.

A.     In such cases, the warning line system must meet OSHA standards and must be established no less than ten feet from the unprotected edge.

B.     Where a warning line system is used, no materials are allowed outside the warning line zone.

C.     Regardless of the type of work, the use of one of the conventional fall protection systems allowed by GSK (see Section 14, Part 6) or a combination of them is required whenever workers are within ten feet of unprotected sides or edges.  The Safety Monitoring System is not allowed as fall protection on GlaxoSmithKline sites.

1.7.    Any deviation from the fall protection requirements of this manual requires a safety waiver (GSK-SA-05, Rev 0) that has been approved by the contractor safety manager and the GSK representative.  Alternative fall protection methods must be as safe as those required by GSK and must comply with OSHA standards.

2. Stair Railings

2.1.    Stair railings must be constructed similar to a standard railing, but the vertical height must be 34 to 36 inches from the top rail to the surface tread in line with the face of the riser, at the forward edge of the riser.

2.2.    Provide a minimum clearance of 3 inches between the handrail and other surfaces or objects.

3. Floor Opening Covers

3.1.    Floor opening covers must be used for openings greater than 2 inches and capable of supporting the maximum intended load and installed to prevent accidental displacement.

3.2.    Protect floor openings by a cover and standard railing and protect from movement.  Clearly mark and anchor covers.

4. Stairs

4.1.    During construction, provide temporary stairs on structures that are two or more floors or more than 20 feet high until permanent stairways are in place.

4.2.    Keep stairways free of hazardous objects.  Do not allow debris and loose material to accumulate on stairways.  Storage of combustibles under stairways is NOT allowed.

4.3.    Permanent steel stairways having hollow pan-type treads and landings that are to be used prior to concrete placement must have the pans filled with solid material to the level of the nosing.

4.4.    Temporary stairs must have a landing not less than 30 inches wide in the direction of travel for every 12 feet of vertical rise.  Use full-width wooden treads for temporary service.

4.5.    Provide uniform riser height and tread width throughout the flights of stairs.

5. Runways and Openings

5.1.    Install standard guarding at wall openings from which there is a drop of more than 3 feet.

5.2.    Guard runways using a standard railing, or the equivalent, on open sides above the floor or ground level.  When tools, machine parts, or materials are likely to be used on the runway, provide a toeboard on each exposed side.

5.3.    Regardless of height, open-side floors, walkways, platforms, or runways above or adjacent to dangerous equipment and similar hazards must be guarded with a standard railing.

 

Section 30: Cranes and Rigging

1. General Information

1.1.       Contractors whose activities require the use of cranes are responsible for proper set up and operation.  Evidence of up-to-date crane inspections (annual) must be provided to GSK prior to use.  (Minimum two weeks)  Cranes may be rejected for any defect, no matter how minor.

1.2.    This procedure applies to the following types of cranes. Crawler cranes, locomotive cranes, wheel mounted cranes of both truck and self-propelled wheel type and any variations that have the same fundamental characteristics. This procedure also applies to other powered vehicles that may be used to hoist or lift equipment or material that breaks the roof line. All lift plans must contain a section regarding handling emergencies should a crane collapse, turn over, or drop a load.

1.3.    All lifts that require material or equipment to break a roof line require a two week notice to staff and employees who may be affected. This will be accomplished by the contractor proposing to conduct the work, the project engineer or the GSK representative contacting the appropriate facility supervisor or representative to initiate notification to all affected employees. Notification requirements will be accomplished by using the GSK representative.

1.4.    All lifts which require breaking a roof line require a lift plan. Lift plans will be submitted no later than two weeks prior to the lift. Lift plans must be approved by EH&S or an authorized representative. Lift plans must contain crane, rigging and load details as well as sketches or electronic drawings that include both a plan view showing swing direction and crane placement with respect to the facility and a crane elevation showing the boom angle and extension extremes of the lift.

If a material or equipment lift does not require a formal lift plan according to the above criteria, a Job Hazard Analysis of the lift must be performed prior to the lift. Evidence of such an analysis may be demanded at any time by EH&S or an authorized representative.

For all lifts, a pre-lift meeting shall be conducted for all personnel involved with, or in the area of, the lift so that all are aware of the planned activity and the potential hazards associated with the lift.

1.5.    Prior to any lift, contractors will provide EH&S, the project manager or the GSK representative with documented evidence of an annual inspection in accordance with OSHA requirements for all crane, hoisting, and associated rigging equipment brought onto the site.  If the inspection record is not produced, if one year has elapsed since the last inspection, or if the crane or its associated rigging exhibits any damage or excessive wear, the crane cannot be used.

1.6.    The crane operator or other competent person will perform a daily inspection of cranes. (This will include a daily pre-lift checklist provided by GSK).  The person performing this inspection will document results in writing, and the documentation will be available for examination upon request. In addition to daily inspections, if a crane is moved or the process changes during operations it must be re-inspected prior to performing the lift in order to reflect the changes.

1.7.    A third-party crane inspection is required for all critical lifts. A critical lift may include, but is not limited to:

·         any lift exceeding 75% of the crane’s rated capacity at the required lifting configuration;

·         any lift that requires the use of more than one crane or is made in combination with other lifting equipment;

·         any lift located in an area where there is exposure to electrical hazards, overhead piping systems, vessels, operational buildings, etc.

A critical lift may also involve the lifting of specialized equipment which has been designed, engineered or fabricated for a specific process or function, the loss of which would severely impact a project. The determination of what constitutes a critical lift shall be made by EH&S in consultation with the GSK authorized representative on the basis of the submitted lift plan.

1.8.    At no time will any lift be made over occupied space. This may also include animal facilities as well. In addition, all lifts over occupied space shall be conducted before or after normal GSK working hours (7:00 AM - 7:00 PM) and weekends.  A lift will be made during normal working hours only under certain circumstances and only with approval of EH&S or representative. At no time will lifts be made over personnel, active roadways, moving or parked vehicles.

2. Recordkeeping

2.1.    Records pertaining to crane inspections will be kept on site with the crane or in the contractor’s temporary office.

2.2.    The crane operations and maintenance manual shall be available for inspection at each crane or hoisting equipment.

3. Operator Qualifications and Operating Procedures

3.1.       Only designated crane operators who have been licensed by an approved agency and who meet the minimum DOT requirements as provided in DOT 391 may operate cranes and hoisting equipment.

3.2.    Rental cranes and other lifting equipment not subject to DOT requirements must have the operator approved by the GSK representative.

3.3.    No one other than the designated operator will be in or on the crane during operations.  Exceptions are oilers or supervisors whose duties may require their presence.

3.4.    Crane operating procedures must be in accordance with OSHA requirements. (1926.550) Subpart N.

4. Maintenance

4.1.    Records indicating a preventative maintenance program based on the equipment manufacturer’s recommendations must be made available to GSK and be available for inspection if requested.

5. Rigging Requirements

5.1.     A qualified rigger must inspect rigging equipment prior to each use and immediately remove from service and destroy any damaged or defective slings.

5.2.    Rigging devices, including slings, must have permanently affixed identification stating size, grade, rated capacity, and manufacturer.

5.3.    Remove rigging not in use from the immediate work area.

5.4.    Hang rigging and slings on a rigging frame to eliminate bends and kinks.

5.5.    Do not leave slings lying on the ground or exposed to dirt or the elements.

5.6.    Do not shorten slings using bolts, knots, or other devices.

5.7.    A licensed engineer or the manufacturer must certify lifting beams and spreader bars as to their configuration and lifting capacity.

6. Work Platforms Suspended from Cranes

6.1    Cranes may be used to hoist, lower, and suspend personnel on a work platform ONLY when such action results in the least hazardous exposure to employees. This activity must be approved in writing by the GSK Environmental Health & Safety department.

 

Section 31: Excavation and Trenches

1. General Information

1.1.    GSK has established requirements for trenching and excavation undertaken by its employees and contractors through the use of this manual.

1.2.    The general contractor will provide GSK a list of persons who are trained to serve as the “competent person” as well as a list of additional personnel that have received training on the basics of hazard recognition and safe work practices for excavation operations and will be working in or around excavations.

In addition, GSK may request to review and evaluate this standard practice instruction:

A.     On an annual basis

B.     When regulatory requirements change

C.     When facility operational changes occur that require a revision of the document

D.     When there is an accident or near miss that relates to this document

2. Training Requirements

2.1.    Contractors shall provide training to ensure the purpose and function of the trenching and excavation program is understood by their employees and subcontractors under their control and possess the knowledge and skills required for safe trenching and excavation operations on GSK sites.

2.2.    GSK Reserves the right to request employees be re-trained in the event of an incident, when periodic inspections reveal a need, or when GSK or a GSK representative has reason to believe there are deviations from or inadequacies in the employee’s knowledge or use of these procedures.

4. Excavation Permit

3.1.    Excavation performed on GSK property by any type of machine or tool requires an Excavation Permit prior to starting work.  This would include using stakes, erecting tents and putting up signs. 

3.2.    The contractor in charge of the work must perform the following tasks:

·         Complete the Excavation Permit and forward it to the GSK representative for approval.

·         Ensure that the utility providers and other locating services are contacted and that the area impacted is free from utilities and other hazards.

·         Ensure that approval signatures on the permit are obtained after the required personnel have reviewed the field drawings or sketches.  Electronic approval is acceptable, such as fax or e-mail.

·         Present the completed Excavation Permit to the operator

·         Protect the excavation area from unauthorized personnel by means of barricades or fencing.

3.3.    Do not begin excavation until the permit is present at the excavation site and signed by the required personnel.

3.4.    The Excavation Permit must remain at the excavation site during the entire time of the excavation.

4. Protection Design

4.1.    Excavations and trenches over four feet deep must be sloped, shored, benched, braced, or supported.  When soil conditions are unstable, excavations less than four feet must be sloped, shored, or supported as required by regulations. 

4.2.    Each employee in an excavation will be protected from cave-ins by an adequately designed protective system. Protective systems shall have the capacity to resist without failure all loads that are intended or could reasonably be expected to be applied or transferred to the system.

4.3.    Slopes and configurations of sloping and benching systems will be properly selected and constructed as follows:

·         Option 1 – Excavations will be sloped at an angle not steeper than one and one-half horizontal to vertical (34 degrees measured from the horizontal).

·         Option 2 – Determination of slopes and configurations is made using 29 CFR 1926.652 Appendices A and B – “Maximum Allowable Slopes”.

·         Option 3 – A sloping and benching system approved by a professional engineer registered in North Carolina.

5. Design and Construction of Protection Systems

5.1.    Ensure shoring materials and equipment are in good condition.  Materials and equipment used for protective systems shall be free from damage or defects that might impair their proper function.

5.2.    Manufactured materials and equipment used for protective systems shall be used and maintained in a manner that is consistent with all specifications, recommendations and limitations issued or made by the manufacturer and in a manner that will prevent employee exposure to hazards.

5.3.    Deviation from the manufacturer’s specifications, recommendations and limitations will only be allowed after the manufacturer issues specific written approval and it is accepted by GSK EHS.

5.4.    Timber shoring of any kind is unauthorized on GSK sites unless approved in writing by EHS or an approved GSK representative.

6. Inspections

6.1.    Daily inspections of excavations, the adjacent areas, and protective systems shall be made by a competent person for evidence of a situation that could result in possible cave-ins, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions.

6.2.    An inspection shall be conducted by the competent person prior to the start of work and as needed throughout the shift. Inspections shall also be made after every rainstorm or other events which could appreciably increase the likelihood of a hazard when employee exposure can be reasonably anticipated.  Water must not be allowed to accumulate in a trench or excavation.

6.3.    If dangerous ground movements such as tension cracking are apparent, stop work in the excavation until the problem has been corrected.

7. Egress

7.1.    Egress means shall be provided from trenches and excavations. A stairway, ladder, ramp or other safe means of egress shall be located in trench excavations that are four feet (1.22 m) or more in depth so as to require no more than 25 feet (7.62 m) of lateral travel for employees.

7.2.    Ladders must be in good condition, extend from the floor of the trench to three feet above the top of the excavation, and secured at the top. 

8. Completion of Work

8.1.    Support systems shall be installed and removed in a manner that protects employees from cave-ins, structural collapses, or from being struck by members of the support system.

8.2.    Individual members of support systems shall not be subjected to loads exceeding those which those members were designed to withstand.

8.3     Before temporary removal of individual members begins, additional precautions shall be taken to ensure the safety of employees, such as installing other structural members to carry the loads imposed on the support system.

8.4     Removal shall begin at, and progress from, the bottom of the excavation. Members shall be released slowly so as to note any indication of possible failure of the remaining members of the structure or possible cave-in of the sides of the excavation.

8.5     Backfilling shall progress together with the removal of support systems from excavations.

9. Drilling Operations

9.1.    An Excavation Permit is required for drilling operations in order to prevent drilling in environmentally restricted areas.

9.2.    Inspect the drilling area for hazards before starting the drilling operation.  Utility lines must be located and marked prior to any drilling operations.  OSHA mandated clearance from power lines is required.

9.3.    Drill crews and other employees must stay clear of augers or drill stems that are in motion.

9.4.    When drill helpers assist the drill operator during installation or operation of a drilling rig, the helpers must be in sight of or in communication with the operator at all times.

9.5.    Attend drilling rigs while in operation.  Do not drill from positions that hinder access to the controls, or from insecure footing or staging.

9.6.    A competent person must inspect drilling equipment at the start of each shift, and defects must be corrected before the equipment is used.

9.7.    Warn workers in the area around the drilling operation before each drilling cycle is started.

 

Section 32: Concrete and Formwork

1. General Information

The following procedures apply to the erection of concrete formwork and placement of concrete for either cast-in-place or precast work.

2. Concrete and Formwork Procedures

2.1.    Equipment and materials used in concrete construction and masonry work must meet the applicable requirements as described in the ANSI publication Safety Requirements for Concrete Construction and Masonry Work.

2.2.    Employees working more than six feet above an adjacent work surface while placing reinforcing steel or setting/dismantling forms must use a body harness with two lanyards.  Follow 100 percent tie-off and fall protection practices.

2.3.    Cover protruding reinforcing steel with a minimum of 2-inch thick material or standard caps where employees may be required to work above or pass through.

2.4.    Do not work above vertically protruding reinforcing steel unless the steel has been protected to eliminate the hazard.

2.5.    Affix impalement caps on reinforcing steel that is less than six feet high.

2.6.    Do not ride concrete buckets or operate concrete buckets over occupied areas.

2.7.    Cover reinforcing mats used as walkways with plywood for safe footing.

2.8.    Wear NIOSH-approved, supplied-air respirators and hoods when sandblasting.

2.9.    Concrete workers must wear appropriate shirts, boots, and gloves to reduce the danger of concrete burns.

2.10.  Remove excess materials from the work area.

 

Section 33: Steel Erection

1. Definitions

1.1.    A barricade is a device used to direct or protect pedestrian or vehicular traffic from a work activity.

1.2.    Christmas treeing is the practice of suspending multiple structural steel members from one another horizontally and hoisting them in a single lift.

1.3.    An outrigger is a structural member of a supported scaffold used to increase the base width of the scaffold to provide increased stability.

1.4.    A tag line is a rope that is tied to a structural member and used to control the movement of the member during placement.

2. Training

A qualified person is required to train exposed workers in fall protection and workers engaged in special, high risk activities.  Inspection also requires a qualified person.

3. Hoisting and Rigging

3.1.   Inspection of the worksite and equipment must be carried out at the beginning of each shift by a qualified person. A qualified rigger must also inspect the rigging prior to each shift.

3.2.  For crane operations, safety latches on hooks may not be deactivated unless a qualified rigger determines it is safer to place purlins and joists without them, or equivalent protection is provided in a site-specific erection plan.

3.3.  The standard allows employees engaged in initial steel erection or hooking/unhooking to work under loads in some specific instances. The load must be rigged by a qualified rigger.

3.4.  Crane operators are responsible for operations under their control and have the authority to stop and refuse to handle loads until safety has been assured.

3.5.  Crane regulations prohibit the use of cranes to hoist personnel unless all provisions are met. When employees work under loads (allowed in specified instances), requirements in OSHA 1926.753(d) must be followed. Multiple lift rigging (with a maximum of 5 "Christmas Treeing" of steel members in one load) is permitted as long as the requirements of OSHA 1926.753(e) are met.

4. Permanent Floors

Install permanent floors as soon as practical following the erection of structural members.  Do not allow more than two floors (24 feet) of unfinished bolting or welding above the foundation or the uppermost secured floor.

5. Temporary Floor

5.1.    Solidly plank the erection floor over its entire surface except for access openings.  Use planking that is fully able to bear the loads, full size, undressed, laid tight, and secured against movement.  Guard access openings with standard guard rail.

5.2.    A guarding system must be installed and include the following.

A.     A standard railing consists of a top rail, intermediate rail (midrail), toeboard, four-foot (4 ') vertical debris nets, and posts.

B.     The top rail must be approximately 42 inches from the upper surface of the rail to the floor, platform, or ramp level.  The top rail, if using wire rope, must be half-inch (½") wire rope with at least three J-type fist grip wire rope clamps at each connection, and turn buckles every 100 feet.  Use thimbles where wire rope is connected.

C.     The midrail is located halfway between the top rail and the floor, runway, platform, or ramp.  The midrail must be half-inch (½") wire rope with three J-type fist grip wire rope clamps at each connection and turn buckles every 100 feet.  Use thimbles where wire rope is connected.

D.     The toeboard must be at least four inches (4 ") in height, securely fastened, and not have more than a quarter inch (¼") gap between it and the floor level where vertical debris nets can not be installed.

6. Steel Work

6.1.    When setting structural steel, secure each connection with at least two wrench-tightened bolts before the load is released.

6.2.    Do not hoist material to a structure unless it is ready to be put in place and secured.

6.3.    Comply with the fall protection requirement (see Section 14 - Personal Protective Equipment) for work performed over six feet.  (One hundred percent fall protection is required for steel erection work.)

6.4.    When loads are being hoisted, walking under the lift or permitting an employee to be exposed to the swing of the lift is prohibited. 

6.5.    Use a tag line to control loads.

6.6.    Post barricades and “Danger Men Working Overhead” signs around the erection area.

7. Fall Protection

Deckers in a Controlled Decking Zone (CDZ), connectors, and all others engaged in steel erection must be protected at heights greater than 10 feet with fall protection.  Connectors must wear fall arrest or restraint equipment and be able to be tied off or they must be provided with another means of fall protection that is co

 

Section 34: Roadway Work

Compliant with regulations.  Deckers may be protected by a CDZ.

A.     Work on or adjacent to existing public and work site roadways must be performed in accordance with the requirements of ANSI D6.1-1971, Manual on Uniform Traffic Control Devices for Streets and Highways.

B.     Contractors are to obtain any permits required by local, state, or federal law.

C.     Unless otherwise specified, the contractor performing this work is responsible for furnishing, setting-up, and maintaining traffic control signs, devices, barricades, arrow boards, and flag-persons.  The site safety  and security organizations must approve traffic control provisions.

D.     The responsible contractor must ensure that:

1.     Roadways, walkways, and other means of access and egress are free of trash, rubbish, mud, sand, and loose material.

2.     Where required, a wheel wash station is provided.

3.     Vehicles and equipment are clean prior to leaving the site.  The contractor is responsible for immediate cleanup and public liability.

4.     Reflective vests are to be worn at all times during performance of roadway work.

 

Section 35: Blasting

1.       If the project scope requires blasting, the work must be in accordance with State and local requirements.

2.       The contractor must prepare a blasting plan and submit the plan to GSK.

3.       Blasting is not allowed on GSK property without the written approval of GSK EHS.

4.       Blasting is allowed only during the hours specified by GSK.

 

Appendix A: Safety Related Forms

1. General Information

1.1.    The forms in this appendix are to be used to document safety related information.

1.2.    These forms are to be used when equivalent, site-specific forms are not available.

1.3.    These Appendix A forms may be filled out by hand, or requests for electronic versions of the forms can be made to the GSK representative. The permits in Appendix B are to be issued by authorized site personnel only.

NOTE:  Electronic versions can also be saved to your local PC from either of the two web sites:

GSK Intranet Site:

http://mygsk.com/portal/server.pt?space=CommunityPage&cached=true&parentname=CommunityPage&parentid=0&in_hi_userid=333866&control=SetCommunity&CommunityID=1184&PageID=1457

External Site:

http://ussupplierdiversity.gsk.com/safetymanual/glaxo.htm

1.4.    Contractors may use their own safety forms rather than those in the manual if they obtain prior approval from the GSK representative.

 

Section 2: Form Description and Use

2.1.    Accident and Adverse Event Reporting (GSK-SA-01)

A.     Use this form to report medical treatment cases, accidents, incidents, and near misses.

B.     Contractors must complete the form and submit the original to GSK Environmental Health and Safety and a copy to the GSK project manager within 24 hours of occurrence.

C.     Accidents involving damage to property, including raw materials or equipment, installed equipment, and motor vehicles and heavy equipment must be reported.

 

2.2.    Safety Procedure Waiver (GSK-SA-05)

A.     If specific working conditions dictate that the current safety procedures be amended or revised, the safety procedures defined in this manual may be modified using this form.

B.     A modified procedure must:

1.     Be specific to an activity or repeatable activity

2.     Specify a location and an effective time period

3.     Be signed by the GSK representative (or individual responsible for the area where the work is being done) and the contractor’s safety manager

4.     Be submitted to the GSK safety representative

C.     Contractors must update their employees on this safety procedure.

 

 

 

GlaxoSmithKline                                                                                     Form  GSK-SA-01  Rev 1

Page 1 of 2

GlaxoSmithKline                                                                                 Form  GSK-SA-05  Rev 1

Page 1 of 1

 

 

Appendix B: Example Permits

1. General Information

1.1.    This appendix provides examples of the permit forms used by Maintenance and Operations to ensure the safe work on GSK’s facilities and property.  The examples are provided for clarity only and actual permits must be issued and authorized by Maintenance and Operations.  Contact the building supervisor or call 5-4444 or (919) 315-4444 for information.

1.2     Attempting to conduct work on GSK facilities and property without obtaining the required permits can endanger contractor and site personnel and potentially cause enormous damage and harm.  Contractors who knowingly neglect to follow the permitting process outlined in this Contractor Safety Manual may incur work stoppage and supervisor and/or employee removal from the premises and shall not be considered for delay claims.  Willful or repeated non-compliance may result in contractor dismissal and contract termination.

1.3.    Permits must be requested with as much lead time as possible to allow coordination of the various groups involved in the process.  At a minimum, GSK requests the following advance notice for the permits requested:

·         Permit to Work – 1 Week

·         Lock-out / Tag-out – 2 Days

·         Hot Work Permit – 2 Days

·         Excavation Permit -  2 Days

·         Hazardous Roof Access Permit – 3 Days

·         Confined Space Permit – 3 Days

·         Crane Use Notification – Two Weeks

 

 

RTP Maintenance and Operations				Permit to Work
Part 1  Completed by Requester
Building:						Area:
Room Number(s):						Work Order/Project #:
Date(s) Requested:						Time(s) Requested:
General Contractor Company Name:
Badged Individual or Escort:
List number of contractor/subcontractor personnel and craft/trade scheduled to work:  ex., DEMCO/electricians (2)
1.        2.        3.								4.        5.
Scope of Work:
Project Manager or Supervisor in charge of contractor's work: Name:                                                                                                 Phone:                                        Pager:
Part 2  Completed by Maintenance Supervisor
Systems/equipment required to be shut down:
Confined Space Entry Permit Required?....................... Y     N Hazardous Exhaust Ventilation Permit Required?........ Y     N Hot Work Permit Required?........................................... Y     N Excavation Permit Required?........................................ Y     N Lockout/Tagout Required?.............................. …...……Y     N Life Safety Systems Work Required? ............................ Y     N Biological Hazard?........................................................ Y     N Custody Transfer Required?........................................ Y     N									Shutdown Notification Required?...................... Y     N Roof Access Required?.................................... Y     N